Feb 20 2019 12:07 PM
Feb 20 2019 12:07 PM
Can I edit the email address that the responses go to? I have a user who created a form under their account but doesn’t want the responses to go to them but to a different email address. Can that be done? Thanks.
Feb 21 2019 05:31 PM
You can't do that through forms as they are the creator and defaults to them when new responses are received, however you could set up something in Microsoft Flow (if you have access to it) that picks up when a response is made and emails the response to someone else.
It could look like:
Hope that makes sense?
Feb 22 2019 04:15 AM
Thank you Damien. I haven't played with Flow before. I'll give it a try and see what happens. Do you have to have Exchange Online? Currently, we are only on-premise with Outlook clients. Thanks again.
Feb 22 2019 10:32 AM
Hi! What a great work around, thank you for sharing.
I am having issues with getting the responses to attach to the email notification - am I missing something on the 'Get Response Details' step?
Feb 22 2019 10:36 AM
If you don't have Exchange Online, you can't use the Outlook connector. But look for the Mail connector provided by PowerApps. You can use that to email people, even without a PowerApps license turned on for the recipients.
Feb 24 2019 03:52 PM - edited Feb 27 2019 02:21 PM
Hope you are well.
Once you set up Get response details, you can insert the output form responses into the email body.
Here's one I did for my company.
Just click onto the body area, go to the Add dynamic content from the apps and connectors used in this flow, and click to insert that field into your email body.
That should do the trick! Run some tests first to ensure you are happy with it. Maybe use your email as the To so you can see the result.
Hope that helps?
Feb 27 2019 02:22 PM
One is glad to be of service!
Have a great day!
Feb 28 2019 04:46 AM
Feb 28 2019 02:25 PM
Mar 05 2019 05:22 PM
I just accomplished this using the SMTP Application instead of the email application provided in the thread,
You must use an authenticated account. In our case we have a generic account designated for sending emails.
Jun 17 2019 11:19 AM
@Damien Rosario Hi Damien, do you expect this this may be an option in the near future (to change the email the responses go to)?
Also, with Flow is it possible to have each response emailed off to a different person based off the response. For example: I want the answers to be sent to the employee's supervisor after they respond.
Thank you in advance!
Jun 17 2019 04:30 PM
Hope you are wel.
As Forms and Forms Pro evolve, I'm sure we'll get more features for things like where responses can be redirected to, etc. @Yong Qiu may have more info on the topic.
To your other question, you could set up a Flow that sends the response/a notification to the employees supervisor.
Using the Responders' email from the Form that is filled in, place that into Get manager (V2). This will retrieve this persons Manager's details as listed against their O365 account.
Using the email from the Get manager (V2) connector, you could then have it as a CC in an email that Flow can send out.
Hope that all makes sense.
Jun 18 2019 07:36 AM
Jun 19 2019 07:26 PM
In that case I'd use Case in Microsoft Flow which is essentially, if Department = IT, do this. If Department = Finance, do that, etc.
Looks something like this:
You can specify the equals attributes.
Hope that helps.
Jun 20 2019 05:36 AM
@Damien Rosario Thanks again for your response. This actually helped a lot, I was unaware of this function in Flow.
Jun 27 2019 11:06 AM
In the Get response details the *Form id is the form being used? what goes in the *Response id?
Jun 27 2019 08:06 PM
There's only one option for Response ID. Please see below.
Hope that helps?
Jun 28 2019 01:33 PM
It's ridiculous that someone has to set up a flow to just send the response to another email. This is such a simple feature it is very disappointing that it isn't an "easy win" for the dev team to enable. Guess I'm stuck with the clunky Survey app in sharepoint. Too bad, Forms was looking good.
Jun 30 2019 06:01 PM
Forms is ever evolving so I'm sure we'll see some good things to come, but I agree it's a bit of a pain for now with regard to emails.
The Flow discussion above doesn't have to necessarily be used to just email someone else the responses, it can also be used to take those responses and drop them into SharePoint, or a file, and to have other workflows as well like a request/approvals process, and much more.
Flow and Forms have some great capabilities together.
Have a great week ahead!
Cheers and best wishes