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Anthony-123
Iron Contributor
May 12, 2021

How to create a shared company calendar for time off and holidays?

I'M LOST 

 

I have spent DAYS trying to figure out some way to provide a shared company calendar with Holidays, PTO Schedules, On-Call Schedules, etc. We just want one place to see what's going on this week, who's available, and do we have a day off this week. BASIC information. After spending more than 3 days on this, I feel more lost than I did when I started. 

 

I could create a SharePoint Calendar. This calendar doesn't sync with Outlook for Mac or Apple Calendars and, most importantly, reoccurring events don't show up on a SharePoint Events web part. I could manually create reoccurring events but I rather not. Regardless, the functionality is incredibly limited.  

I could create a new M365 user. This would let me see these calendar in Apple Calendars and give myself or another admin access to update events. But this calendar can't be integrated in SharePoint or Teams so it's basically invisible.   

I could create a Channel Calendar in Teams but that's certainly not appropriate. 

I could create a new Group with a Calendar. Although, we already have a org-Wide Team and it doesn't actually do anything - can't email orgteam@company.com and it doesn't come with an Outlook calendar. I don't think I should have to add someone to a group for them to see a calendar I want public to the entire company. This might be the best compromise but that's besides the point.   

 

The POINT is, WHY in the world isn't this a built-in feature that's turned on the moment a company creates a M365 tenant? WHY do I need to spend days figuring out that all the archaic tutorials from 2017 don't even work in 2021? WHY can't MICROSOFT make calendars easy? I mean, I'd settle for difficult - it's better than impossible. 

And, not for nothing, I look like a complete idiot (I very well may be!) when my boss asks me to do something that should take 2 minutes and I have absolutely nothing to show 3 days later. 

 

Q: What is your business doing to let you know you have Memorial day off? How are you able to see if someone has the week off for vacation? Are you using a M365 product or something else? 

 

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I'M LOST 

 

I have spent DAYS trying to figure out some way to provide a shared company calendar with Holidays, PTO Schedules, On-Call Schedules, etc. We just want one place to see what's going on this week, who's available, and do we have a day off this week. BASIC information. After spending more than 3 days on this, I feel more lost than I did when I started. 

 

I could create a SharePoint Calendar. This calendar doesn't sync with Outlook for Mac or Apple Calendars and, most importantly, reoccurring events don't show up on a SharePoint Events web part. I could manually create reoccurring events but I rather not. Regardless, the functionality is incredibly limited.  

I could create a new M365 user. This would let me see these calendar in Apple Calendars and give myself or another admin access to update events. But this calendar can't be integrated in SharePoint or Teams so it's basically invisible.   

I could create a Channel Calendar in Teams but that's certainly not appropriate. 

I could create a new Group with a Calendar. Although, we already have a org-Wide Team and it doesn't actually do anything - can't email orgteam@company.com and it doesn't come with an Outlook calendar. I don't think I should have to add someone to a group for them to see a calendar I want public to the entire company. This might be the best compromise but that's besides the point.   

 

The POINT is, WHY in the world isn't this a built-in feature that's turned on the moment a company creates a M365 tenant? WHY do I need to spend days figuring out that all the archaic tutorials from 2017 don't even work in 2021? WHY can't MICROSOFT make calendars easy? I mean, I'd settle for difficult - it's better than impossible. 

And, not for nothing, I look like a complete idiot (I very well may be!) when my boss asks me to do something that should take 2 minutes and I have absolutely nothing to show 3 days later. 

 

Q: What is your business doing to let you know you have Memorial day off? How are you able to see if someone has the week off for vacation? Are you using a M365 product or something else? 

 

","body@stringLength":"2415","rawBody":"

I'M LOST 

 

I have spent DAYS trying to figure out some way to provide a shared company calendar with Holidays, PTO Schedules, On-Call Schedules, etc. We just want one place to see what's going on this week, who's available, and do we have a day off this week. BASIC information. After spending more than 3 days on this, I feel more lost than I did when I started. 

 

I could create a SharePoint Calendar. This calendar doesn't sync with Outlook for Mac or Apple Calendars and, most importantly, reoccurring events don't show up on a SharePoint Events web part. I could manually create reoccurring events but I rather not. Regardless, the functionality is incredibly limited.  

I could create a new M365 user. This would let me see these calendar in Apple Calendars and give myself or another admin access to update events. But this calendar can't be integrated in SharePoint or Teams so it's basically invisible.   

I could create a Channel Calendar in Teams but that's certainly not appropriate. 

I could create a new Group with a Calendar. Although, we already have a org-Wide Team and it doesn't actually do anything - can't email orgteam@company.com and it doesn't come with an Outlook calendar. I don't think I should have to add someone to a group for them to see a calendar I want public to the entire company. This might be the best compromise but that's besides the point.   

 

The POINT is, WHY in the world isn't this a built-in feature that's turned on the moment a company creates a M365 tenant? WHY do I need to spend days figuring out that all the archaic tutorials from 2017 don't even work in 2021? WHY can't MICROSOFT make calendars easy? I mean, I'd settle for difficult - it's better than impossible. 

And, not for nothing, I look like a complete idiot (I very well may be!) when my boss asks me to do something that should take 2 minutes and I have absolutely nothing to show 3 days later. 

 

Q: What is your business doing to let you know you have Memorial day off? How are you able to see if someone has the week off for vacation? Are you using a M365 product or something else? 

 

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How to create a shared company calendar for time off and holidays?","moderationData":{"__ref":"ModerationData:moderation_data:4277566"},"body":"I use Public Folders in Exchange. You'll have to create a public folder mailbox, and users will need to add the calendar to their favorites in Outlook. I came here looking for a different solution, but it doesn't look like one really exists.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":1,"repliesCount":0,"postTime":"2024-10-23T08:38:42.866-07:00","lastPublishTime":"2024-10-23T08:38:42.866-07:00","metrics":{"__typename":"MessageMetrics","views":6849},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:microsoft-365/message:2349800/message:4277566","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"User:user:1386181":{"__typename":"User","id":"user:1386181","uid":1386181,"login":"eromerommc","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2022-05-10T10:12:21.739-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-12.svg?time=0"},"rank":{"__ref":"Rank:rank:35"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1386181"},"ModerationData:moderation_data:4229885":{"__typename":"ModerationData","id":"moderation_data:4229885","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4229885":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1386181"},"id":"message:4229885","revisionNum":2,"uid":4229885,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:microsoft-365"},"parent":{"__ref":"ForumTopicMessage:message:2349800"},"conversation":{"__ref":"Conversation:conversation:2349800"},"subject":"Re: How to create a shared company calendar for time off and holidays?","moderationData":{"__ref":"ModerationData:moderation_data:4229885"},"body":"

Any updates to this thread- I am also being asked as users are manualy entering holidays and vacations and sending invites to each other to block calendars etc...Has any new way to do this been developed by Microsoft

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Anthony-123 

\n

 

\n

I am leveraging the shared calendar through Teams channel which SharePoint Online supported from the back, may I know this is what you want as well?

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https://docs.microsoft.com/en-us/microsoftteams/create-an-org-wide-team

https://practical365.com/create-an-all-company-team-for-better-communications-and-to-enable-cross-department-chat/","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2021-05-13T00:25:58.028-07:00","lastPublishTime":"2021-05-13T00:25:58.028-07:00","metrics":{"__typename":"MessageMetrics","views":72229},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:microsoft-365/message:2349800/message:2350381","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyMzUxMDY4LDIzNTEwNjg","node":{"__ref":"ForumReplyMessage:message:2351068"}}]},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"ModerationData:moderation_data:2351068":{"__typename":"ModerationData","id":"moderation_data:2351068","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Rank:rank:36":{"__typename":"Rank","id":"rank:36","position":17,"name":"Brass Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:1174935":{"__typename":"User","id":"user:1174935","uid":1174935,"login":"careyjm","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2021-10-04T15:58:15.294-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-3.svg?time=0"},"rank":{"__ref":"Rank:rank:36"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1174935"},"ForumReplyMessage:message:2351068":{"__typename":"ForumReplyMessage","uid":2351068,"id":"message:2351068","revisionNum":1,"author":{"__ref":"User:user:673283"},"readOnly":false,"repliesCount":12,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:microsoft-365"},"parent":{"__ref":"ForumReplyMessage:message:2350381"},"conversation":{"__ref":"Conversation:conversation:2349800"},"subject":"Re: How to create a shared company calendar for time off and holidays?","moderationData":{"__ref":"ModerationData:moderation_data:2351068"},"body":"Those links are all guides on creating a org-wide team, which I already have. 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