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simpkinspete's avatar
simpkinspete
Brass Contributor
Dec 03, 2021

Retention Policies and OneNote Notebooks

Does anyone have any enterprise best practices concerning how to manage/maintain OneNote notebooks when your organization requires retention policies in OneDrive and SPO?

 

I have a situation where notebooks started to be deleted from users' OneDrives (x) days after they were created. We found that the modified date doesn't change when a user modifies a section or page of the notebook, only when a notebook's property has been changed. For the time being, our workaround is to update the notebook's name, but I can't suggest that to 6,000+ users as a long-term fix.

android
onenote

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  • Jason E. Heiser's avatar
    Jason E. Heiser
    Iron Contributor
    Aug 15, 2023
    What did you learn about this? I'm about to deploy retention for OneDrive and I'm worried about the same thing...
    • HerschelJ's avatar
      HerschelJ
      Brass Contributor
      Nov 13, 2023
      Jason, did you find the answer you were looking for? I am wondering the same.

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Does anyone have any enterprise best practices concerning how to manage/maintain OneNote notebooks when your organization requires retention policies in OneDrive and SPO?

 

I have a situation where notebooks started to be deleted from users' OneDrives (x) days after they were created. We found that the modified date doesn't change when a user modifies a section or page of the notebook, only when a notebook's property has been changed. For the time being, our workaround is to update the notebook's name, but I can't suggest that to 6,000+ users as a long-term fix.

","body@stringLength":"592","rawBody":"

Does anyone have any enterprise best practices concerning how to manage/maintain OneNote notebooks when your organization requires retention policies in OneDrive and SPO?

 

I have a situation where notebooks started to be deleted from users' OneDrives (x) days after they were created. We found that the modified date doesn't change when a user modifies a section or page of the notebook, only when a notebook's property has been changed. For the time being, our workaround is to update the notebook's name, but I can't suggest that to 6,000+ users as a long-term fix.

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I'm about to deploy retention for OneDrive and I'm worried about the same thing...","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"113","kudosSumWeight":0,"postTime":"2023-08-15T08:05:07.986-07:00","lastPublishTime":"2023-08-15T08:05:07.986-07:00","metrics":{"__typename":"MessageMetrics","views":1991},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:Microsoft365Insider/message:3029975/message:3900017","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwzOTgwNTE5LDM5ODA1MTk","node":{"__ref":"ForumReplyMessage:message:3980519"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3980519":{"__typename":"ModerationData","id":"moderation_data:3980519","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3980519":{"__typename":"ForumReplyMessage","uid":3980519,"id":"message:3980519","revisionNum":1,"author":{"__ref":"User:user:1349587"},"readOnly":false,"repliesCount":1,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Microsoft365Insider"},"parent":{"__ref":"ForumReplyMessage:message:3900017"},"conversation":{"__ref":"Conversation:conversation:3029975"},"subject":"Re: Retention Policies and OneNote Notebooks","moderationData":{"__ref":"ModerationData:moderation_data:3980519"},"body":"Jason, did you find the answer you were looking for? 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HerschelJ I did find what I needed and created a help document for my compliance team.

 

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