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simpkinspete's avatar
simpkinspete
Brass Contributor
Dec 03, 2021

Retention Policies and OneNote Notebooks

Does anyone have any enterprise best practices concerning how to manage/maintain OneNote notebooks when your organization requires retention policies in OneDrive and SPO?   I have a situation where...
Jason E. Heiser's avatar
Jason E. Heiser
Iron Contributor
Aug 15, 2023
What did you learn about this? I'm about to deploy retention for OneDrive and I'm worried about the same thing...
HerschelJ's avatar
HerschelJ
Brass Contributor
Nov 13, 2023
Jason, did you find the answer you were looking for? I am wondering the same.
  • Jason E. Heiser's avatar
    Jason E. Heiser
    Iron Contributor
    Nov 14, 2023

    HerschelJ I did find what I needed and created a help document for my compliance team.

     

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Does anyone have any enterprise best practices concerning how to manage/maintain OneNote notebooks when your organization requires retention policies in OneDrive and SPO?

 

I have a situation where notebooks started to be deleted from users' OneDrives (x) days after they were created. We found that the modified date doesn't change when a user modifies a section or page of the notebook, only when a notebook's property has been changed. For the time being, our workaround is to update the notebook's name, but I can't suggest that to 6,000+ users as a long-term fix.

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Does anyone have any enterprise best practices concerning how to manage/maintain OneNote notebooks when your organization requires retention policies in OneDrive and SPO?

 

I have a situation where notebooks started to be deleted from users' OneDrives (x) days after they were created. We found that the modified date doesn't change when a user modifies a section or page of the notebook, only when a notebook's property has been changed. For the time being, our workaround is to update the notebook's name, but I can't suggest that to 6,000+ users as a long-term fix.

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I am wondering the same.","body@stringLength":"77","rawBody":"Jason, did you find the answer you were looking for? I am wondering the 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I'm about to deploy retention for OneDrive and I'm worried about the same thing...","body@stringLength":"113","rawBody":"What did you learn about this? I'm about to deploy retention for OneDrive and I'm worried about the same thing...","author":{"__ref":"User:user:29351"},"isEscalated":null,"postTime":"2023-08-15T08:05:07.986-07:00","parent":{"__ref":"ForumTopicMessage:message:3029975"},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[],"repliesCount":2},"Revision:revision:3980519_1":{"__typename":"Revision","id":"revision:3980519_1","lastEditTime":"2023-11-13T09:55:31.449-08:00"},"QueryVariables:ReplyList:message:3980519:1":{"__typename":"QueryVariables","id":"ReplyList:message:3980519:1","value":{"id":"message:3980519","first":10,"sorts":{"postTime":{"direction":"DESC"}},"repliesFirst":3,"repliesFirstDepthThree":1,"repliesSorts":{"postTime":{"direction":"DESC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":true,"useBody":true,"useKudosCount":true,"useTimeToRead":false,"useMedia":false,"useReadOnlyIcon":false,"useRepliesCount":true,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":false,"attachmentsFirst":5,"useTags":false,"useNodeAncestors":false,"useUserHoverCard":false,"useNodeHoverCard":false,"useModerationStatus":true,"usePreviewSubjectModal":false,"useMessageStatus":true}},"ROOT_MUTATION":{"__typename":"Mutation"},"CachedAsset:text:en_US-shared/client/components/users/UserAvatar-1744658874459":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserAvatar-1744658874459","value":{"altText":"{login}'s avatar","altTextGeneric":"User's avatar"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/ranks/UserRankLabel-1744658874459":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/ranks/UserRankLabel-1744658874459","value":{"altTitle":"Icon for {rankName} rank"},"localOverride":false},"CachedAsset:text:en_US-components/messages/AcceptedSolutionButton-1744658874459":{"__typename":"CachedAsset","id":"text:en_US-components/messages/AcceptedSolutionButton-1744658874459","value":{"accept":"Mark as Solution","accepted":"Marked as Solution","errorHeader":"Error!","errorAdd":"There was an error marking as solution.","errorRemove":"There was an error unmarking as solution.","solved":"Solved"},"localOverride":false},"CachedAsset:text:en_US-components/messages/ThreadedReplyList-1744658874459":{"__typename":"CachedAsset","id":"text:en_US-components/messages/ThreadedReplyList-1744658874459","value":{"title":"{count, plural, one{# Reply} other{# Replies}}","title@board:BLOG":"{count, plural, one{# Comment} other{# Comments}}","title@board:TKB":"{count, plural, one{# Comment} other{# Comments}}","title@board:IDEA":"{count, plural, one{# Comment} other{# Comments}}","title@board:OCCASION":"{count, plural, one{# Comment} other{# Comments}}","noRepliesTitle":"No Replies","noRepliesTitle@board:BLOG":"No Comments","noRepliesTitle@board:TKB":"No Comments","noRepliesTitle@board:IDEA":"No Comments","noRepliesTitle@board:OCCASION":"No Comments","noRepliesDescription":"Be the first to reply","noRepliesDescription@board:BLOG":"Be the first to comment","noRepliesDescription@board:TKB":"Be the first to comment","noRepliesDescription@board:IDEA":"Be the first to comment","noRepliesDescription@board:OCCASION":"Be the first to comment","messageReadOnlyAlert:BLOG":"Comments have been turned off for this post","messageReadOnlyAlert:TKB":"Comments have been turned off for this article","messageReadOnlyAlert:IDEA":"Comments have been turned off for this idea","messageReadOnlyAlert:FORUM":"Replies have been turned off for this discussion","messageReadOnlyAlert:OCCASION":"Comments have been turned off for this event"},"localOverride":false},"ModerationData:moderation_data:3982059":{"__typename":"ModerationData","id":"moderation_data:3982059","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3982059":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:29351"},"id":"message:3982059","revisionNum":1,"uid":3982059,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Microsoft365Insider"},"parent":{"__ref":"ForumReplyMessage:message:3980519"},"conversation":{"__ref":"Conversation:conversation:3029975"},"subject":"Re: Retention Policies and OneNote Notebooks","moderationData":{"__ref":"ModerationData:moderation_data:3982059"},"body":"

HerschelJ I did find what I needed and created a help document for my compliance team.

 

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