Forum Discussion
How to properly configure access to shared data on OneDrive/Sharepoint in a small company?
There are more than one way to achieve is. Here are some ideas that you might want to try:
Create one private Team that only you and Your business partner are members/owners of. Then move the files (that are relevant only for the two of you) from Your OneDrives to this Team. Now the files are stored in this teams connected SharePoint site and both of you (and only the two of you) have access to them.
OR
If You have a common team today where you and your business partner and your employees can collaborate, you can create a Private Channel (in the current team) and configure it so that just you and your business partner has access to the posts and documents in this private channel.
You should keep the content as open/available as possible. If You want to "Chat on files" with your business partner and/or your employees you should store those files in the team and channel where they already have access and use Channel Posts.
If You want to have a "Private chat" with one user on a file, You can copy the link to the file and paste it in to the Chat.
Hope that helped a bit 🙂
thank you for your great answer.
I realized the easier way would be to teams and channels in MS Teams and "store" the data in Sharepoint.
However, the reality within the company is that we use MS Teams, but we do not really use teams and channels. Rather, we use 1-on-1 and 1-to-many chats (chat groups with 2, 3 or 4 people). Is there any way to link the storage (data files) to these "chat rooms"?
- My recommendation is that you start using channel posts instead of private chats/private chat groups. When you use chat, the files will be stored on the onedrive of the user who initiated the chat and then you are back to the same point as you started on. 🙂
