Preparing Your SharePoint Content for Copilot: A Practical Guide
Microsoft Copilot for Microsoft 365 is changing how people search, analyze, and create content at work. Instead of manually digging through folders, users can now ask natural language questions like “Summarize all project risks from last quarter” or “Draft a proposal using our standard templates.” But here’s the reality many organizations are discovering the hard way: Copilot is only as good as the SharePoint content it can access. If your SharePoint environment is cluttered, poorly structured, or over-permissioned, Copilot won’t magically fix it. In fact, it may surface irrelevant information, miss critical documents, or confuse users with inconsistent results. This guide walks through practical, technical steps to prepare your SharePoint content so Copilot delivers accurate, secure, and valuable insights from day one. https://dellenny.com/preparing-your-sharepoint-content-for-copilot-a-practical-guide/Performance Optimization Tips for Large SharePoint Sites
Whether you’re running SharePoint Online or SharePoint Server (on-premises), these best practices will help keep your environment fast, scalable, and user-friendly. https://dellenny.com/performance-optimization-tips-for-large-sharepoint-sites/All SharePoint Online Sharing Links Now Support Expiration Dates
A very useful update to support sharing links expiration for all link types used by SharePoint Online and OneDrive for Business is now rolling out and should be available in all Microsoft 365 tenants soon. Until now, expiration dates were only available for anyone links. Many organizations don’t allow anyone links, so enabling the feature for company-wide and specific people links will be much appreciated. https://office365itpros.com/2024/07/04/sharing-links-expiration/How to Create SharePoint Sites with the Graph API
Microsoft released the beta version of the SharePoint Online create Site API for the Microsoft Graph in late November 2025. Since then, Microsoft has dropped one of the three site templates. Playing with the API, we’ve discovered that the API can certainly create sites but that the SharePoint Graph API misses a heap of features, like adding members to the new site. Oh well, one step forward… https://office365itpros.com/2026/01/19/create-site-api-spo/A Method to track current and upcoming changes to M365 Products
Good evening (from Ireland at least), I've spent most of today traipsing down a variety of dead-ends and soon-to-be-discontinued features looking to create a useful location where I can find/send all new updates to products that I can peruse and ultimately highlight ones that may be of particular importance in my organisation. I've had a long chat with Copilot today and while I've made significant progress in some areas (had upwards of 30 great questions according to Copilot! ;P), when it comes to the final product, there's always some missing connector, or some RSS feed that is no longer supported. What I'm looking for here is any input on how you manage to stay ahead of changes and I'll share everything I'm doing and have learned as well, in the hope that the discussion is somewhat mutually beneficial. What I do: Message Centre: Manually check the Message Center (under Service Health in M365 Admin Center). You can sort by product here and by relevance which is quite handy. Link: https://admin.cloud.microsoft/?#/MessageCenter (Access to the M365 Admin Center on your tenant is required for this). Today I found out you can also send emails to yourself (and Teams channels) here so awaiting the next message to see if this has worked. Unfortunately, there doesn't seem to be a way of migrating past messages over so I'll have to go through these myself first. Road Maps: These have been the bane of my day. Currently, I actively check the road maps of the products I manage but going forward, I'd like to be able to track major changes to products used in my organisation so I can give users a heads up. I initially tried Power Automate to send updates to myself, however, it's not a feature widely used in our org yet and isn't well supported, so I wasn't too surprised when my efforts were blocked by existing policy. Not long after, I found RSS feeds, which seemed to be the answer to my problems. I created RSS Feeds for each of the Road Maps that I found useful, assured by Copilot that these would work. The assurance wasn't fell founded however as, true to form, once I showed Copilot by errors, they remembered that they were there all along! :') I'm yet to find a useful solution here beyond my current efforts so any assistance would be greatly appreciated. Community Blogs The final recommendation was these Community Blog posts which, to be fair, I've had immense success with to date. However, there is a slight issue with filtering. While I did finally get the RSS Feed to work on something (the Tech Comm M365 RSS Feed), it did then proceed to send me a mass of emails on every topic under the Sun & Moon. I've decided to return to the drawing board tomorrow with this, but I'm content in knowing that RSS isn't just a myth at least. I think what I'd like here is just to receive notifications when approved Blogs are posted (i.e., Monthly OneDrive Updates and the equivalent for other products). OneDrive Office Hours: This is a fansastic resource I do use every month as it gives you the opportunity to get in contact with the people who know the most about the product and the issues you're facing. I've spent weeks in a ticket before, only to raise it in one of these meetings and get a solution that took half an hour to set up. You'll get a yes or a no, but at least you'll have an answer. Copilot Chat: I don't have the full Copilot license because I haven't had a need for it yet. Everything I've wanted to do, I've been able to do in Copilot Chat. We haven't yet looked too much into Agents, and as a Public body, aren't going to rush into it until we know it's viable and can be supported. In the interim, I'm happy to test the waters with Copilot Chat asking it for Monthly Summaries on a variety of products, time frames, etc. It isn't perfect but it's faster than I am. It can find the sources for me and I can take it from there. As an organisation, we'll be pushing out all users on the most recent version (-1) on the Monthly Enterprise Channel. This means that they'll be supported whilst also being shielded from any brand new features. Our team will be on the most recent version and will be able to note any upcoming changes ahead of time. These are what I'm using so far but would be very grateful for any further input. Thanks in advance, Chris MartinSharePoint Site Administrators Can Now Control Restricted Content Discovery
Restricted Content Discovery (RCD) is a feature that blocks access by Microsoft 365 Copilot and agents to the files stored in a SharePoint Online site. Instead of relying on tenant administrators, site administrators can now enable or disable RCD. It’s a natural evolution of what is an essential feature to keep sensitive and confidential information being leaked inadvertently by AI. https://office365itpros.com/2026/01/13/rcd-site-level/
Conditional formatting in SharePoint lists using JSON
I have my conditional formatting working if I only refer to one number. As can be seen in the image below if the cell I want to format has the number "1" in it the formatting works. I would like the same formatting to work if for example the number was less than "2" or between 3 and 5. I've tried several options with starting with "=if...", but it either breaks the conditional formatting or doesn't make a change. I have been able to find an example that matches the attributes. Full disclosure the conditional formatting continues so I can apply different colors to other individual numbers. I'm hoping the if I resolve on the set of numbers the others will follow the same framework.
OneDrive/SharePoint permission problem
Hello, the problem is that we have a user which wants to share file(s) with another user. If he shares the file and he gives him permissions for read and write the he is still not allowed to open it, even if he askes for permissions an those will be granted it still does not work. This works (or does not work) with several files, but not with all. If those files ares shared with other users it works instantly. We have another user with this problems, the only thing they have in common is, that both were deactivated over a period of I think 5-6 months or even longer. It is not with every file, and it does not matter if those files were uploaded in SharePoint or OneDrive and it does not really matter who uploaded it. If I e.g. downloads a file which does NOT work and I upload it again it works. I am not sure if I described it properly, but this problem only appears for 2 users which were disabled and unlicensed for a longer period of time. Is the only way to fix this to delete the account and create a new one, so that a whole new User ID is created and nothing is related to the old user or is there a proper way to handle it, because to delete the account and create a new one is more or less the last thing I want to do. Thanks in advance
