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AndreaMTKCL's avatar
AndreaMTKCL
Copper Contributor
Aug 15, 2024

How to change colour to one cell based on expiration status of multiple cells in a different sheet

I'm working on an excel training matrix for my team, and I managed to get all training divided by type (if university based, hospital based or team specific). Each training category has a different sheet.

 

I would like to add a main page where I have all team members names on the Y axis and all categories of training on the X axis, that reads for each team member's row in the specific training's sheet, and reports green if all training in that sheet is up to date, yellow if something is about to expire, and red if something has expired.

Basically I would like it to be more evident at a glance if someone has something to update rather than check each spreadsheet (we have tons of trainings).

 

I was thinking of a formula that goes

IF [PERSONNEL ALL SPECIFIC ROW IN SHEET TRAINING 1] is GREEN then [CURRENT CELL IN MASTER SHEET] is GREEN

IF [PERSONNEL ALL SPECIFIC ROW IN SHEET TRAINING 1] is YELLOW then [CURRENT CELL IN MASTER SHEET] is YELLOW

IF [PERSONNEL ALL SPECIFIC ROW IN SHEET TRAINING 1] is RED then [CURRENT CELL IN MASTER SHEET] is RED

(hope this makes sense, I am useless with excel formulas...)

I would then be able to just change the sheet training row and name to have the rest of the document auto populate itself.

 

Can someone help? Is this something doable with Excel?

8 Replies

  • AndreaMTKCL 

    Could you attach a small sample workbook demonstrating the problem (without sensitive data), or if that is not possible, make it available through OneDrive, Google Drive, Dropbox or similar?

    • AndreaMTKCL's avatar
      AndreaMTKCL
      Copper Contributor
      https://emckclac-my.sharepoint.com/:x:/g/personal/k2363157_kcl_ac_uk/EVFGlOoItpRFvfwwIDpFuKEBprdftXn58H_lBWVfZbP_Og?e=B26pm4
      Try if you can see the document with this link?
      • HansVogelaar's avatar
        HansVogelaar
        MVP

        AndreaMTKCL 

        Thanks. I see that you have different colouring rules for different types of training - some involve TODAY()-365, others TODAY()-1095, etc.

        Do you want to mimic that faithfully on the master list sheet, or do you want to use a uniform rule?

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