Forum Discussion
Large text which repeats more than 500 times in a document - how can I delete it?
Hi all,
I have a Word 365 document - 1170 pages, where I have one and the same text repeating more than 500 times. This repetitive text contains several paragraphs and a table and I want to remove it from all its instances. Is there any way to remove it quickly? I am not a word advanced user and cannot use macros.
4 Replies
Use a copy of your document.
- Select the first instance of the part you want to delete.
- Press Ctrl+H to call up the replace dialog
- Leave the Replace With box empty
- Click on the Replace All button.
- If asked if you want to continue in the rest of the document, say yes.
Should you need to put multiple instances of the same thing in a document in the future, see:
Hi Charles, thank you for your answer.
I tried your suggestion, but the Replace_All button is not active. I attach a screenshot for you to see this and the text that I would like to delete.
I'm sorry. The Find part cannot handle that large a block.
In a copy of your document, try the following.
Copy the first part of what it is you want to delete.
Use Find, to find that text in your document.
If you look in the Navigation Pane results you will see how many instances there are.
Go to the start of the first instance, and select down to the end of what you want to delete and press the Delete key.
In the results you should see one fewer result.
Go to the next result and repeat the process.
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If when you say you cannot use macros, you mean that you are forbidden or blocked from using macros that is fine. You will just have to do this manually.
If you mean you do not know how to use macros, then try it.
Before you go to the next result, start recording a macro. Stop recording after you press the Delete key. Run your macro until you run out of found instances.
