Forum Discussion
View all external users who have been granted access
(Edit to change title) Hi all A customer asked me how to view a list of all external users who have been granted access to a particualr library of document. Having had a look around, I ca...
Andrew van Renen Alvaro Llobet
Unfortunately, this only works per site but it's the most useful I could find.
According to this, you:
- Log in to SharePoint Online site as an administrator of the site
- Navigate to Site Content pages from Gear button (top top right, sometimes it takes some time to load) -> then click Site Contents from the menu
- Click the Site Usage button in the command bar in the Site Contents page, to navigate to the Site usage page
- Scroll down to 'Shared with external users', there you can see who has access. Also you can 'Run report' and get an .xlsx summary
The "Run report" button does not appear in all sites I am a member of. The list of files does appear though. What causes this? What rights is the button depending on?
ci3nai I could be wrong but I believe you have to be a site / global admin rather than a site owner for the button to appear.
Though tbh I am unfortunately very used to inconsistences between what is available depending on user admin level and licence level of various functions.Sorry I can't be of more help.
