Forum Discussion
View all external users who have been granted access
(Edit to change title) Hi all A customer asked me how to view a list of all external users who have been granted access to a particualr library of document. Having had a look around, I ca...
Andrew van Renen Alvaro Llobet
Unfortunately, this only works per site but it's the most useful I could find.
According to this, you:
- Log in to SharePoint Online site as an administrator of the site
- Navigate to Site Content pages from Gear button (top top right, sometimes it takes some time to load) -> then click Site Contents from the menu
- Click the Site Usage button in the command bar in the Site Contents page, to navigate to the Site usage page
- Scroll down to 'Shared with external users', there you can see who has access. Also you can 'Run report' and get an .xlsx summary
- The "Run report" button does not appear in all sites I am a member of. The list of files does appear though. What causes this? What rights is the button depending on?
ci3nai I could be wrong but I believe you have to be a site / global admin rather than a site owner for the button to appear.
Though tbh I am unfortunately very used to inconsistences between what is available depending on user admin level and licence level of various functions.Sorry I can't be of more help.
