Forum Discussion
Roger Gu
Microsoft
MicrosoftVersioning update to Document Libraries in team sites in SharePoint Online and OneDrive for Business
The announcement has been moved to New Updates to OneDrive and SharePoint Team Site Versioning.
Will we be able to use Information Management policies to remove existing versions and retain the final document for archive purposes? We'd like to offer this as an archiving solution for our users who may not want all previous copies of a final document. Thank you.
Roger GuMicrosoft
MicrosoftI am not sure about the information management policies you mentioned. Depending on your scenarios, there are a couple of options I think:
1. if there is an approval process that contributors(users who upload and edit files) need to be involved, then why not just ask them to remove old versions.
2. if you want the library to have versioning off and contributors have no option to have versions(they need to make sure what they save is what they want to keep, no way to recover), you can either create doc libraries outside team site, groups and OneDrive for Business, or create a tool using CSOM to turn off versioning.
1. if there is an approval process that contributors(users who upload and edit files) need to be involved, then why not just ask them to remove old versions.
2. if you want the library to have versioning off and contributors have no option to have versions(they need to make sure what they save is what they want to keep, no way to recover), you can either create doc libraries outside team site, groups and OneDrive for Business, or create a tool using CSOM to turn off versioning.