Forum Discussion

Norman Young's avatar
Norman Young
MVP
Nov 20, 2019

Update site column without affecting version

Hello All,

 

Is it possible to update a documents site column information without affecting the version number?

 

This is part of a compliance requirement to add metadata to a document without changing the version number during the initial file upload and site column population. When you upload a new file you get version 1. Update site column information and you get version 2.

 

Other approaches and feedback are welcome.

 

Thanks!

 

Norm

Document Library
SharePoint Online

8 Replies

  • jcgonzalezmartin's avatar
    jcgonzalezmartin
    MVP
    Nov 20, 2019
    Unfortunately the answer is no, as soon as you upate metadata for a document a new version is going to be generated
    • Norman Young's avatar
      Norman Young
      MVP
      Nov 20, 2019

      Thanks for the reply jcgonzalezmartin. 

       

      I wonder if the "PowerApps integration with SharePoint libraries [roadmap ID: 57303]" update can help to maintain version 1 of the document when uploaded and the metadata populated?

       

      If not a "submission/upload form" using PowerApps might be the way to go,

       

      Thanks again.

       

      Norm

      • jcgonzalezmartin's avatar
        jcgonzalezmartin
        MVP
        Nov 20, 2019
        100 % sure the scenario is the same...SPO is the one that defines the rules here so no matter from where you are adding the metada, a new version is going to be generated when you update it