Forum Discussion
Transition from FTP to SharePoint Online
We have a third-party add in that allows us to create the library and reassign permissions - and that is only for our internal folks. When they want to share files with an external user, they would create the folder in their document library and share that folder using the Spec. Ppl. link option. This would enable them to have one document library that functions as the JSmith library, and within it, they can have whatever folders they'd like.
I'm just not sure if there are any other permissions or security items we should be thinking of by using document libraries over separate site collections. OneDrive is too personal, a team site is too much, is a site with libraries a good middle ground?
Other than that, I can't really think of much more myself either for that scenario.
The site collection permissions are exactly what is driving it - specific to anonymous links. We don't allow them in our tenant without an expiry, and we have business cases that need it, thus this approach.
This site collection would be the only one to allow Anyone links, but we wouldn't want to give the user the ability to share from any other document library than the one they requested. Aside from setting up a site for each user or project, this seemed like a good option.
Thank you so much for your thoughts! I'm going to continue to explore it more to see what the best options are, but this might address our business case and not overwhelm our tenant with user specific site collections.
- If those users don't have access to the files in those libraries they wont' be able to share but you'll have to prevent via Doc Lib permissions.
If you go to Site Permisisons > Advanced Permissions, under Access request settings, you can uncheck the ability for members to share files and the site. I'm wondering if you could make use of this, and if your an "Owner" or full control to a library if it will allow sharing on just that library. I dont' think it works this way, but it's worth a test :P.