Forum Discussion
Task List Item-level Permissions Setting
It is pretty simple to create a SharePoint Designer workflow to change permissions and send an email. You would have to create it as a SP2010 workflow since the Impersonation step was removed from SP2013 workflows. This should be good for a few years, but SharePoint Designer has a terminal lifecycle, so for longer term solutions you may want to investigate another approach. Also an impersonation step runs as the person who published the workflow, I recommend using a dedicated account.
I am surprised to hear that "send email when task is assigned" does not work when you use list settings | advanced | item-level permisssions. I will get it a quick test on my O365 tenant.
- Doh.... Of course if only the task creator can edit the item, and the task assignee is not the creator of the item. The task assignee won't be able to edit the item, so an email to the task assignee that a task has been assigned to them, but that they cannot read or edit the task would be kind of ineffective.
Hi,
Correct, that is what I explained to the admin before he explained what he is trying to achieve. I get the feeling we may have hit a limitation trying to provide an alternative...
On another note, admin is reporting that the list email functionality is really temperamental, even with the default list settings emails are intermittently generated.
I'm using SharePoint Online.
It is pretty simple to create a SharePoint Designer workflow to change permissions and send an email. You would have to create it as a SP2010 workflow since the Impersonation step was removed from SP2013 workflows. This should be good for a few years, but SharePoint Designer has a terminal lifecycle, so for longer term solutions you may want to investigate another approach. Also an impersonation step runs as the person who published the workflow, I recommend using a dedicated account.