Forum Discussion
Sharing Documents and Permissions
If they are external there isn't really a good solution outside of waiting, I know the OneDrive / SharePoint team are working to make it so that externals can use Office client to edit documents.
The other solution as you say is to add them to the site, but they don't have to have access to all the documents, you can still break inheritance on the documents then give them access to the folders they have access too only and they will be able to see those documents they have access too. Best way is land them into the document library with a default view without folders, you can adjust this in the view settings, this way any individual files they have access too will show up in their list in the library but nothing else will.
Hi Christopher,
Thank you for your response.
No the users are in fact internal users. So the process is:
1. Locate document
2. Settings, "Share"
3. Type in name of internal user
4. Select "Share"
The users do not exist in any of the groups for the site. The permission they receive is directly to the document.
When they open it online they can edit without a problem. When they select open in Power Point/Excel/Word it opens the file but prompts for credentials without stop. It also opens the document in read only.
When the same user is added to the "Members" group and removed from the Share list on the document. They can open either way without difficulty?
The same is true if I grant them permission to the doc library only and not to the Members group. Then they face the same issues as per document share.
- The documents should open in read only by default with on-prem when opening in the clients, the question is can you turn edit mode on and edit / save. If so then everything is working as intended. What you can look at doing is suppressing the login prompt by using GPO's to make sure the intranet site is trusted and set to login with local credentials etc.
- Settings "Share"? Curious to know what option they are using to share with, using "Specific People" would be similar to adding permissions directly to the document and should allow editing without issues through the clients. Can you verify the steps that are being taken to Share documents? If they are using "Anyone with this link" option if they are not authenticated before hand they will not be able to edit in client. But you say it's prompting?
I'm assuming this is SharePoint Online?Hi there,
No it is SharePoint on premise. Please see image attached as example of sharing
- Just saw your other post about it being SharePoint 2016, so my solutions aren't the same, sorry thought this was for SharePoint Online should have paid attention to the tags.
