Forum Discussion
SharePoint storage report in Microsoft 365
- Feb 20, 2024
NicolasKheirallah Thanks for your script, it works; however, there are some modifications that need to be done to make it working under PowerShell 7.4 and using two factor authentication:
#Set Variables $SiteURL = "https://your_tenant.sharepoint.com/sites/your_team_site" $LibraryName = "Documents" $ReportOutput = "C:\Temp\getAllFiles.csv" #Please note that on my case, the modules: #Microsoft.Online.SharePoint.Powershell and #Microsoft.Online.SharePoint.Powershell didn't get loaded #automatically, so have to manually import them #This doesn't seems to work with Powershell 7.4 because it seems #that this module is not yet compatible. You will get some warnings #Import-Module Microsoft.Online.SharePoint.Powershell #This will work with Powershell 7.4, I guess it is using version #5.1 for the import Import-Module Microsoft.Online.SharePoint.Powershell -UseWindowsPowerShell Import-Module PnP.PowerShell #Connect to SharePoint Online site. Please note that since I'm #using two factor authentication, Get-Credential won't work, so, #I used the "Connect-PnPOnline" with the "-Interactive" option, #then a Window will popup Connect-PnPOnline -Url $SiteURL -Interactive $FileData = @() #Iterate through all files $ItemCounter = 0 $ListItems = Get-PnPListItem -List $LibraryName -PageSize 500 -Fields Author, Editor, Created, File_x0020_Type, File_x0020_Size, Versions Foreach ($Item in $ListItems) { $FileData += New-Object PSObject -Property ([ordered]@{ Name = $Item["FileLeafRef"] Type = $Item.FileSystemObjectType FileType = $Item["File_x0020_Type"] FileSize = [Math]::Round(($Item.FieldValues.File_x0020_Size/1KB),2) RelativeURL = $Item["FileRef"] CreatedByEmail = $Item["Author"].Email CreatedOn = $Item["Created"] Modified = $Item["Modified"] ModifiedByEmail = $Item["Editor"].Email }) } $FileData | Export-Csv -Path $ReportOutput -NoTypeInformation -Delimiter ";"
Thanks for the script.
Best regards
Josef
To view a SharePoint storage report in Microsoft 365, you can follow these steps:
Go to the Microsoft 365 admin center (https://admin.microsoft.com/) and sign in with your admin credentials.
In the left navigation menu, click on "Reports."
In the "Reports" section, click on "Usage."
In the "Usage" section, click on "SharePoint."
This will take you to the SharePoint usage report, which shows you a breakdown of storage usage for each SharePoint site in your organization. You can view the report by day, week, month, or year, and you can filter the report by site, user, or file typehttps://cutthephoto.com/clipping-path-service-provider/
To export the report, click on the "Export" button in the upper-right corner of the report and select your desired format (CSV or XLSX).
Note that you must have the necessary permissions to view the SharePoint usage report. Specifically, you must be a global or SharePoint admin, or you must have the "View usage data" permission for the SharePoint site you want to view the report for.