Forum Discussion
Sharepoint online to send email reports
Is there a way to get all the reports out of my email box, can I use a SharePoint document library to email and store them?
In the older on-premise version you could email enable a document library. I though about using an office 365 group, but they have no way of making folders to store the reports from the different systems.
This is more for our auditors for when they ask to see that type of data and then it would be easy for me to provide them.
5 Replies
My Way around this for now will be to create Office 365 group or Shared Mailboxes for each of the applications where I need this.
Thanks for the other suggestions and Ideas.
Another option would be to create a Team (maybe called Auditing) with a Channel for each app. Each channel gets its own email address to which you can send the reports. This would also give you the numerous benefits associated with using Teams
Hi Greg,
Assuming you are using Outlook client the easiest and zero cost option is to drag the emails from Outlook to your desktop and then drag them into SharePoint. This way you end up with msg files in SharePoint. You can do full text searching but you cannot search for specific email metadata like subject. The file names will be based on the subject and replies will have (1), (2) appended.
If you need to extract email metadata like To, From, Subject, Conversation, ... then you either need to get an add-in for Outlook or use an app for SharePoint (e.g. https://appsource.microsoft.com/en-us/product/office/WA104380931?mktcmpid=website&tab=Reviews).Extracting the metadata allows use in views (e.g. mimic Outlook Inbox for msg's stored in SharePoint), grouping, and powerful searches.
Paul | SLIM Applications
Currently i don't think there is an effective way to achieve this except for attachments. To overcome hurdle of migrating email enabled lists and libraries to Office365 we worked on and published an addin. There is a free trial version if you would like to check it out.
https://appsource.microsoft.com/en-us/product/office/WA104381478?tab=Overview
- SPO does not provide incoming e-mail feature, but you can find ways to achieve the same https://blogs.msdn.microsoft.com/svarukala/2016/05/27/sharepoint-online-incoming-email-alternatives/
