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Forum Discussion

Rickytruco

Brass Contributor

Apr 03, 2024

Solved

Sharepoint folders with segmented permissions: able to copy and paste the structure?

So I have a 2024 folder that holds many subfolders, some are only viewable by the Owner of the site, and then the rest are for everyone (Members, Visitors).

For 2025 I want to copy this folder so the same folder path are mantained each year, but I don't want to go through the hassle of going folder by folder again so the Owners have the specific permission for those private folders.

Is this possible? I tried copying and pasting the 2024 folder, but only duplicated the folder path in a second 2024 folder. Would be lovely if every permission for every subfolder can be replicated.

PD: Is there a way to automate this in case the copying pasting is impossible? All the private folders I need are called "Address" in each sub-folder inside 2024 (there are no more sub or sub-sub folders).

StephenRice
Sep 18, 2018
Hi all,

This behavior is expected (external users not getting the "Open in Office" option) whenever the external user is authenticating via the new one time passcode (OTP) method. You can see a better overview here: Documentation

There are two states an external user can be in today: If they are authenticating via OTP, then they do not have a real AAD account and thus cannot open in clients. This occurs when you share a file or folder with an external user who is not in your directory (i.e. they have never been shared to before).

Inviting a user to a site or a group or using the Azure B2B platform will create an account in AAD for the guest user. These users must have an MSA or AAD account to sign-in with to accept the invitation. They can use Office apps.

This is definitely something we're looking to improve and I definitely suggest you check out the "What's new in External Sharing & Collaboration with OneDrive & SharePoint" talk at Ignite next week ;)

2 Replies

SteveKnutson
MVP
Apr 07, 2024
Unfortunately, SharePoint doesn't copy permissions when the folder structure is copied. There are a couple of options that you could use.

PowerShell script to copy the folder structure with permissions.
https://www.sharepointdiary.com/2021/11/copy-permissions-from-one-folder-to-another-in-sharepoint-online-using-powershell.html

Power Automate to set permissions on folders. I've made a little demo video here that may help.
https://www.youtube.com/watch?v=2hTgQJrKzBo
- Rickytruco
  Brass Contributor
  Apr 09, 2024
  Thanks! Damm u_u thought this might be the case. None of the options work for me as I have no idea of PowerShell. But good to know I can close this.

Resources

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So I have a 2024 folder that holds many subfolders, some are only viewable by the Owner of the site, and then the rest are for everyone (Members, Visitors).

Is this possible? I tried copying and pasting the 2024 folder, but only duplicated the folder path in a second 2024 folder. Would be lovely if every permission for every subfolder can be replicated.

PD: Is there a way to automate this in case the copying pasting is impossible? All the private folders I need are called \"Address\" in each sub-folder inside 2024 (there are no more sub or sub-sub folders).

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So I have a 2024 folder that holds many subfolders, some are only viewable by the Owner of the site, and then the rest are for everyone (Members, Visitors).

Is this possible? I tried copying and pasting the 2024 folder, but only duplicated the folder path in a second 2024 folder. Would be lovely if every permission for every subfolder can be replicated.

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Sharepoint folders with segmented permissions: able to copy and paste the structure?","moderationData":{"__ref":"ModerationData:moderation_data:4108044"},"body":"Unfortunately, SharePoint doesn't copy permissions when the folder structure is copied. There are a couple of options that you could use.

PowerShell script to copy the folder structure with permissions.
https://www.sharepointdiary.com/2021/11/copy-permissions-from-one-folder-to-another-in-sharepoint-online-using-powershell.html

Power Automate to set permissions on folders. I've made a little demo video here that may help.
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Damm u_u thought this might be the case. None of the options work for me as I have no idea of PowerShell. 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