Forum Discussion
SharePoint Can I prevent my content editors from editing Home Page?
My Content Editors can create news using this lovely menu. You can navigate there by going to HomePage>>New>>News
I would like to prevent my Content Editors from editing the Home Page, but allow them to keep creating news. I can remove their permissions from the Home Page by navigating to Site Pages>>Home Site>> Permissions.
However, if I do that, the option to create News disappears. The Content Editors still have Edit rights on the entire Site Pages library. They can still create pages by navigating to Site Pages library and clicking on New, then publish them as news on the site, but the nice lovely menu is nowhere to be found.
How can my Content Editors, who have Edit rights on Site Pages library but only view rights to Home Page, access the lovely menu?
(direct link? custom script?)
Account_No_1001 You have a couple of simple options to get that outcome. One thing you could do is turn on page approval. It wouldn’t prevent news authors from editing the home page itself, but it might make you feel more comfortable. Another option is to create a completely separate site for news authors to use to publish the news you want people to consume on the home site. Give them edit rights to that site. Then, on the home site, choose that “news only site” as the source of the news web part. This will separate permissions the way you want, but you probably want to make the “news only” site an organization news site so that it gets the super powers that come with that type of site. But, what you will need to consider with this approach is that following the home site will NOT include the news published on that other site. So, users will need to know to follow the news site to get notifications when new posts are added.
7 Replies
Hi, in SharePoint Admin center, make sure that you remove the users from the Member group.
When removing from the Member group, they will not have editing rights.
Add them to the visitors group, this way they can still access the Page and view it.Create a ENTRA ID Security group, add only the persons who need to be able to create news posts, And add only that group to the Members group again.
Hope this helps!Account_No_1001 You have a couple of simple options to get that outcome. One thing you could do is turn on page approval. It wouldn’t prevent news authors from editing the home page itself, but it might make you feel more comfortable. Another option is to create a completely separate site for news authors to use to publish the news you want people to consume on the home site. Give them edit rights to that site. Then, on the home site, choose that “news only site” as the source of the news web part. This will separate permissions the way you want, but you probably want to make the “news only” site an organization news site so that it gets the super powers that come with that type of site. But, what you will need to consider with this approach is that following the home site will NOT include the news published on that other site. So, users will need to know to follow the news site to get notifications when new posts are added.
- Thanks! Not what I was looking for, but a consideration worth alternative.
Account_No_1001 Yep, I knew that, but the other thing you can do is make unique permissions for the home page - so that they don't have edit rights to just that page. But I hate to recommend that approach because breaking permissions on pages usually comes back to haunt you in unexpected ways!! But, technically, every page can have unique permissions even if I don't think it's a good idea. That basically means you can change the permissions on the home page to remove Edit permissions from the Member group. That way, your editors can add new pages that are news or durable pages but they can't edit the home page.
- Another option if you only wanted to be able to.edit it yourself would be to leave the page in edit mode with un-published changes if someone tries to edit they will get a pop up that says the page is locked for editing. Not ideal but a workaround none the less, worth mentioning that I believe the design permission and above can override this
- Thanks!
