Forum Discussion
SharePoint Access Request Ignoring Default Group
MicrosoftHi Nigel Witherdin,
We've had two changes to access requests in the last month or two. First, we now send actionable messages that let you accept/decline the access request immediately from Outlook instead of having to visit the SP page. We've heard some feedback on this feature that matches what you're seeing that we are investigating.
Hope that helps!
Stephen Rice
OneDrive Program Manager II
Hi Stephen - thanks for the reply!
I think the changes made are excellent, but my issue is that when an administrator accepts an invitation, the requester is added directly to the site - not to the default group for the site.
I foresee a few issues with this
- Im not sure i like the idea of all the users being given individual permissions at the site level from a management piece.
- Groups are used for more then just site permissions. They can also be used for classifying users
- Groups can be given custom permission settings. By not adding the users to groups we are forced to use only the three common permission roles (full control, edit, view)
Perhaps the best thing would be if the great Outlook control could be expanded to include a way of selecting the group the user should be added to? We have tried to instruct out users to go onto the site to accept the requests so they can do this, but I think most of them will not get that message, and instead simply click 'Accept'
Thanks
Nigel
- StephenRice
Hi Nigel,
Thanks again for reaching out! We have identified an issue with the new actionable message card where it's not behaving quite how we want for site requests. We're working on a fix but don't have an ETA just yet.
In the meantime, in the actionable message in Outlook, there should be an option for seeing the original message. You can click the accept button there which will take you to the Access Request page where the behavior has not changed.
Hope that helps!
Stephen Rice
OneDrive Program Manager II
Please explain this in more detail. I am not clear on what you mean by ' in the actionable message in Outlook, there should be an option for seeing the original message. ' Do you mean that when the recipient of the notification clicks on the accept, the page for the 'User Access Requests and Invitations' opens instead of just granting access? Is there an option to make sure this happens? I am the Site Admin for a 40+ Site Site-Collection. Most has unique permissions. I simply cannot keep managing this. All of our sites have to be set up for the Owners Group to be notified of requests, because we have to many people who need access and our SLA dictates that we respond within one day. I went into a site today and found individuals added outside security groups, which violates our security policy. It would also be nice if we could she the person how approved in the Site Permission view.
Thanks,
Dan
