Forum Discussion
Shared With not listing external emails shared with
I've tested sharing a file from within SharePoint to 2 external email accounts (a Hotmail and a gmail). When I check advanced > Shared with, it doesn't list any of these. Even in the advanced, the "users" shared with shows me but not the 2 external users.
How can we monitor what files are shared externally if SharePoint does not list ALL of the users/email accounts that the file is shared with? In OneDrive if I share something and use the "only specified users" I can easily see whom files are shared with.
Is there also a per site view I can look ALL the external shares? I know I can disable external sharing completely, however, there is NO simple way to copy of folder or file FROM SharePoint TO OneDrive and do the sharing there (if there was, we would use that solution).
15 Replies
I've opened the viewed the file from both the hotmail and the gmail email and there are still no users showing in SharePoint.
When you say "log in" I unchecked the "require login." Would that not require we add every external users as a user in O365? We want to make it simple like OneDrive.
We're still in Classic mode with our SharePoint sites as we'd have to recreate all 10 of them to modern (plus the Execs don't like the 'look' of them yet). What we can do is just open the library in the modern view to Copy To which will give us both options.
Thank you for that as I was wondering where the Copy To was!- If your not choosing require login then that's why, your basically creating an "anyone" link aka guest link. This doesn't know who clicked it because they don't log in. Usually in modern ui using specific people option will send an e-mail with a code and know who is logging in based on that code.
So basically you have to use require login if your using classic. I'm not sure if they updated the backend on that to use the "Code" method, but you don't have to setup guest accounts, they just have to use a Microsoft Account if it's using the old method. You will have to test it. But that is definatley your problem because you have to require a login so it knows who's actually accessing the link!
