Forum Discussion
Share document strange behaviour
Hello,
I found some strange behaviour with regards sharing a document within a SPO modern document library, as part of a Office 365 Group (Private).
I have disabled all "access request settings" of that teamsite so users should not be able to share with others.
When I navigate to the document library of the site, select the document, click the Share button on the library ribbon. Within the Invite people field I enter the user (who is an internal user but not part of the Office 365 group or SP group) and gives me a red boarder around the users and the Share button is disabled.
Within the same Share window, I click Get a link and then click back to Invite people, The red boarder around the user has now disapeared and the Share button is active. (see attached)
It allows me to Share the document. I check with the user and they receive the notification email regarding the shared document, but when they click the link, they received access denied.
Maybe this is a bug, just wondering if anyone else can replicate the issue.
Cheers
10 Replies
IMHO the problem here is the sharing concept itself when you are working at the Groups scope...the idea of Sharing at this scope is just to add an guest to the Group so he/she can receive messages from the Group and also access to files...but I see your use case and I believe that modifying Group site permissions just a little bit is the root cause of the behaviors you are seeing. cc TonyRedmond cfiessinger
Thanks jcgonzalezmartin,
Would be good to hear from others if they are using the same setup.
I'm sure others would have (maybe) a similar use case to limit members of a private group being able to share documents with others outside of that group.
Cheers
It does seem like a reasonable use case - and there is a reasonable answer (for now).
Microsoft has always said that if your collaboration needs can be met by the "everyone has the same access" model implemented by Groups, then Groups is a great platform for collaboration. You accept the strengths and limitations of that platform.
On the other hand, if you need specific access controls or the ability to customize things to the nth degree, then you should look to classic SharePoint Team sites, where you can set things up as you want (or buy a product that works on top of SPO).
Groups and SPO are getting closer and closer, but I imagine that there will always be some things you can do in SPO that won't be supported in the simpler-yet-more-powerful-in-parts model used by Groups.
FWIW - my 2 cents.
