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AtanasM's avatar
AtanasM
Iron Contributor
Apr 26, 2022
Solved

Share a file as email attachment not as a link in SharePoint

Is it possible to share a file as email attachment not as a link in SharePoint? I think in the past it was possible.

  • AtanasM 
    OOTB this is not possible. It requires downloading of the SharePoint document, creating a new email in Outlook and attaching the downloaded file.


    Alternatives:
    1. There are 3rd party SharePoint apps that offer this capability (example). This allows users to select one or more documents in SharePoint and attach them to a new email.
    2. Use PowerAutomate

     

13 Replies

  • AtanasM When you write an email and select "Attach file" and then "Browse Web Locations" and select a file, from OneDrive or SharePoint, you should get this question: 

    • JBock's avatar
      JBock
      Copper Contributor

      MagnusGoksoyrOLDProfile This doesn't work for me. 'Share Link' just puts a hyperlink in the body. 'Attach as copy' doesn't link to the shared file, it's just a local copy (I just sent tests). I know this is possible, though, because I just got one yesterday -- a PPT linked in Sharepoint but attached as a file.  I'm also curious how to do this, because, most obviously, it allows one to search for attachments using Outlook.

       

      Joe

       

      • biteme1160's avatar
        biteme1160
        Copper Contributor

        JBock You wrote: "'Share Link' just puts a hyperlink in the body. 'Attach as copy' doesn't link to the shared file, it's just a local copy".  

         

        It seems to me those are the only two possibilities: either you send a link or you send a copy.  What else could it be?

         

        Duncan 

    • AtanasM's avatar
      AtanasM
      Iron Contributor
      MagnusGoksoyrOLDProfile this is in Outlook. Is it possible directly from SharePoint to choose the file and to send it in an email as attachment?
      • Paul_HK_de_Jong's avatar
        Paul_HK_de_Jong
        Iron Contributor

        AtanasM 
        OOTB this is not possible. It requires downloading of the SharePoint document, creating a new email in Outlook and attaching the downloaded file.


        Alternatives:
        1. There are 3rd party SharePoint apps that offer this capability (example). This allows users to select one or more documents in SharePoint and attach them to a new email.
        2. Use PowerAutomate

         

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