Forum Discussion
Share a file as email attachment not as a link in SharePoint
AtanasM
OOTB this is not possible. It requires downloading of the SharePoint document, creating a new email in Outlook and attaching the downloaded file.
Alternatives:
1. There are 3rd party SharePoint apps that offer this capability (https://www.slimapplications.com/wp-content/uploads/2021/04/EmailManagerMailItemSPFx.png). This allows users to select one or more documents in SharePoint and attach them to a new email.
2. Use PowerAutomate
AtanasM When you write an email and select "Attach file" and then "Browse Web Locations" and select a file, from OneDrive or SharePoint, you should get this question:
MagnusGoksoyrOLDProfile This doesn't work for me. 'Share Link' just puts a hyperlink in the body. 'Attach as copy' doesn't link to the shared file, it's just a local copy (I just sent tests). I know this is possible, though, because I just got one yesterday -- a PPT linked in Sharepoint but attached as a file. I'm also curious how to do this, because, most obviously, it allows one to search for attachments using Outlook.
Joe
JBock You wrote: "'Share Link' just puts a hyperlink in the body. 'Attach as copy' doesn't link to the shared file, it's just a local copy".
It seems to me those are the only two possibilities: either you send a link or you send a copy. What else could it be?
Duncan
- Like I said, attaching a Sharepoint file as an attachment allows you to search for attachments later in Outlook. Personally, I can think of far more instances where sharing that file as an attachment is better than a hyperlink in the body of the email--the searchability mentioned, the fact that it's obvious there is a file related to the message, and that it opens in the appropriate Office app rather than a browser--all behavior I want and I know my colleagues want. It's unfortunate that this feature isn't consistent across users, and it seems to me like it's being deprecated by Microsoft for no reason.
- MagnusGoksoyrOLDProfile this is in Outlook. Is it possible directly from SharePoint to choose the file and to send it in an email as attachment?
AtanasM
OOTB this is not possible. It requires downloading of the SharePoint document, creating a new email in Outlook and attaching the downloaded file.
Alternatives:
1. There are 3rd party SharePoint apps that offer this capability (https://www.slimapplications.com/wp-content/uploads/2021/04/EmailManagerMailItemSPFx.png). This allows users to select one or more documents in SharePoint and attach them to a new email.
2. Use PowerAutomate- Paul_HK_de_Jong could you provide a sample of a 3rd party SharePoint app?
- No, unfortunately it is not. This functionality is in Outlook.
