Forum Discussion

Gilbert Okello's avatar
Gilbert Okello
Iron Contributor
Jan 09, 2019

Set Default Sharing to "People with Existing Access"

StephenRice , Stephen Rose

Am trying to set sharing default to "People with Existing Access".

These are the steps I have taken:

1. Set the default sharing link to "Internal"

 

The result of this is:


 

2. Next I used Powershell to "Disable Company wide Sharing".

Set-SPOSite -Identity  <site-collection> -DisableCompanyWideSharingLinks Disabled

 

The final result is - see below.

Why is it defaulting to "Specific People" instead of "People with existing Access"?

 

 

  • StephenRice's avatar
    StephenRice
    Jan 09, 2019

    Hi Gilbert Okello,

     

    We do not support setting the default to people with existing access. When the default link is not available, we set the default to the next supported default link (which in the case above, is specific people). If this is a capability you're interested, I'd suggest submitting this to onedrive.uservoice.com to help us prioritize the work. Thanks!

     

    Stephen Rice

    OneDrive Program Manager II

  • This is causing a lot of issues for us as well. I voted for this topic on UserVoice. 

     

    We just need Microsoft to add another option... i can't imagine that this would take long to include "People with Existing Access" in a future update:

    SharingLinkType enumeration

    • StephenRice's avatar
      StephenRice
      Icon for Microsoft rankMicrosoft

      Hi Gilbert Okello,

       

      We do not support setting the default to people with existing access. When the default link is not available, we set the default to the next supported default link (which in the case above, is specific people). If this is a capability you're interested, I'd suggest submitting this to onedrive.uservoice.com to help us prioritize the work. Thanks!

       

      Stephen Rice

      OneDrive Program Manager II

      • Alberto Schiavon's avatar
        Alberto Schiavon
        Brass Contributor

        StephenRice 

         

        Dear Stephen,

        This is causing a lot of confusion, because "Share" and "Copy link" are perceived by users with a very different meaning and most of the times the latter is used with the intention to provide a link to people with existing access.

        Furthermore, as reported here, there is the problem of (unexpected and undesired) breaking permissions inheritance.

        In conclusion I see several issues introduced by the recent changes:

        1. Can't get anymore a "restricted link",  a simple and readable url that can be easily shared with people with existing access
        2. The default link depends on a combination of different settings but cannot be set to "People with existing access"
        3. If the default link type turns out to be "Anyone" or "Anyone in your org with the link" when a user clicks on "Get a link" (with any intention) the default link will be immediately created, breaking the permissions inheritance, which is most of the times undesired and confusing

        Possible improvements:
        1. "Copy link" should not be used to change permissions, but just provide a link for those who already has access
        2. Otherwise, "Copy link" should always be set by default to "people with existing access" and explicitly changed every time if the need is to grant unique permissions

        Thanks

         

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