Forum Discussion
Set Default Sharing to "People with Existing Access"
Hi Gilbert Okello,
We do not support setting the default to people with existing access. When the default link is not available, we set the default to the next supported default link (which in the case above, is specific people). If this is a capability you're interested, I'd suggest submitting this to onedrive.uservoice.com to help us prioritize the work. Thanks!
Stephen Rice
OneDrive Program Manager II
MicrosoftHi Gilbert Okello,
We do not support setting the default to people with existing access. When the default link is not available, we set the default to the next supported default link (which in the case above, is specific people). If this is a capability you're interested, I'd suggest submitting this to onedrive.uservoice.com to help us prioritize the work. Thanks!
Stephen Rice
OneDrive Program Manager II
StephenRice"People with existing access" is the most logical choice when working amongst Office 365 Groups & Teams, which MS has obviously been pushing. Definite oversight/doesn't fit with MS's evolving access use cases. I'm voting for the fix, but please ack the user experience gap and push the team.
- StephenRice
Hi Frank McDermott,
You can now set People with Existing Access as the default link type for any site collection via PowerShell and this should be available in the modern SharePoint Admin Center soon! We'll continue to listen to feedback here around how we can make further improvements though! Thanks!
Stephen Rice
Senior Program Manager, OneDrive
Can you please provide me the exact command to set this option?
Also is it possible to set using ApplyPnPprovisioningtemplate? If so any pointers?
I have hundreds of sites which need this to be set .
Dear Stephen,
This is causing a lot of confusion, because "Share" and "Copy link" are perceived by users with a very different meaning and most of the times the latter is used with the intention to provide a link to people with existing access.
Furthermore, as reported here, there is the problem of (unexpected and undesired) breaking permissions inheritance.
In conclusion I see several issues introduced by the recent changes:
1. Can't get anymore a "restricted link", a simple and readable url that can be easily shared with people with existing access
2. The default link depends on a combination of different settings but cannot be set to "People with existing access"
3. If the default link type turns out to be "Anyone" or "Anyone in your org with the link" when a user clicks on "Get a link" (with any intention) the default link will be immediately created, breaking the permissions inheritance, which is most of the times undesired and confusingPossible improvements:
1. "Copy link" should not be used to change permissions, but just provide a link for those who already has access
2. Otherwise, "Copy link" should always be set by default to "people with existing access" and explicitly changed every time if the need is to grant unique permissionsThanks
- StephenRice
Hi Alberto Schiavon,
Thanks for providing your feedback! I'll reply back on the other thread around inheritance breaking.
Our goal for Share & Copy Link is generally the same: both are about helping users share files with others (including getting shareable links). Copy Link is meant to just be a shortcut for creating a shareable link & copying it to your clipboard. If the default link type is set to "Direct/Specific People", copy link will return the existing access link (as you can't copy a link for a specific person without first naming the person :) ).
We've certainly heard the feedback around defaulting all sharing links to People with existing access. Nothing to share yet but it is something we are aware of the desire for. Thanks!
Stephen RiceOneDrive Program Manager II
Hi Stephen,
Thanks for the response.
This has already been requested for.. and I went in and voted for it:
Here:
https://sharepoint.uservoice.com/forums/330318-sharepoint-administration/suggestions/33706777-add-people-with-existing-access-to-the-default-lI'd just like to provide some context where this functionality would have helped us and our users avoid risk during an intranet migration.
As an intranet admin, we periodically move intranet URL e.g. to start using Modern site features.
To stop users getting to the old intranet, we remove them from the "old intranet visitors" group.
BUT
because we could not set the default sharing option in the old intranet to "people with existing access", after we move to the new intranet URL links created using the Share button for "specific users" OR "people in CompanyX with the link" still allow users access to the OLD content.Please provide the facility to set the default share/copy link option to "people with existing access" , so that admins don't have to ShareGate or PowerShell, removing unique permissions on 10000s of files in the old intranet.
For collaboration spaces your reasoning behind the way share/copy link options work is perfect. But for authoritative files it introduces risk.
Thanks- StephenRice
Hi Dorje-McKinnon,
Thanks for the feedback and context! As I've mentioned above, there's nothing specific I can say here just yet but we're certainly looking at this area and seeing how we can improve. Thanks!
Stephen Rice
OneDrive Program Manager II
