Forum Discussion
Restrict Sharing of Root Folder in Document Library
KellyDJones thanks for the feedback. Yeah, I am coming to realize that there is not a great way to restrict the "root" folder in a site that allows external sharing. We're attempting to create a SharePoint document library as it's own File Transfer Protocol Site. Where it's fine to share the sub-folders within that "root" to anyone externally, and restricted to anyone that attempts to share the "root" folder where all those sub-folders reside.
Perhaps I have to treat the sub-folders individually as their own document library within that site collection - removing that "root" folder all together.
Was also thinking of governing that "root" folder by creating a Microsoft Automate flow to require approval prior to sharing a folder. I don't know if that is possible.
Hello ChapmanBryan - I would tackle the problem differently. Instead of attempting to restrict a folder within a library (not sure you could meet your requirements doing that), I would have a separate document library for the internal documents. I would then configure that second library to allow a small number of people to share it and teach them not to share it externally. I'd then have the original library configured to allow sharing by end-users by giving them edit permission.
Since external sharing is a site collection setting, you cannot guarantee that the root folder of a library (or separate library) won't be shared externally. Anyone with at least edit permission will be able to share it.
KellyDJones thanks for the feedback. Yeah, I am coming to realize that there is not a great way to restrict the "root" folder in a site that allows external sharing. We're attempting to create a SharePoint document library as it's own File Transfer Protocol Site. Where it's fine to share the sub-folders within that "root" to anyone externally, and restricted to anyone that attempts to share the "root" folder where all those sub-folders reside.
Perhaps I have to treat the sub-folders individually as their own document library within that site collection - removing that "root" folder all together.
Was also thinking of governing that "root" folder by creating a Microsoft Automate flow to require approval prior to sharing a folder. I don't know if that is possible.