Forum Discussion
Restrict folder creation in the documents root folder for a contributor or editor
Hello rwaldron
looks like your editors and contributers have too much permession on library level, you can check this in your library > gear > library settings > more library settings > permissions for this document library. Set the permissons for editors and contributurs also to read on this level, after that, they can't create folders on higher-level or into your 2023 folder. (except they are admins 😉 )
After that, it's correct, you can stop the permission inheriting on every level/folder and give your own permissions.
Hi rwaldron ,
you should also think about using multiple document libraries instead of a single one with many folders and different permissions.
For example: If you create a document library "2023" you can just set permissions for that entire library instead of dealing with folders and subfolders and wierd permission settings.
Maybe even more document libraries make sense in your case. (Especially since this opens the possibility to have different additional metadata columns for different libraries like an "InvoiceNo" just for the library with the invoices).
You can still somewhat order them hierarchically in your site navigation, if you want to guide your users.
Best Regards,
Sven
- Hiya and thx for the reply. We already have Multiple sites setup as you suggest. But for some scenarios like this one mentioned , the breaking of inheritance is required. We needed users to start at the same top folder but there is a specific requirement for some users to have different access to different subfolders .I've been putting it off for a while because I knew there are some Overheads regarding maintaining the permissions but once setup correctly it works very similar to a file server. So we've gone for 1 folder with like 10 subfolders rather than 10 document libraries. And we also don't want users creating their own folders at top level and assuming they have managed permissions correctly themselves. This gives us some form of control over the folder structure. Please don't mention what about more power to the users 🙂
