Forum Discussion
Replacing Smartsheets with Sharepoint Lists
Hi all,
We are considering switching from Smartsheets to using Sharepoint Lists for same project mgmt. functionality. (Smartsheets is increasing our legacy pricing by 200%)... We currently use Office 365 and Sharepoint. Has anyone done this? Any pointers? Would Sharepoint lists offer close to the same functionality as Smartsheets?
It seems that the "modern" sharepoint lists don't presently support or have same functionality has the old version. i.e. no gantt chart, etc. So likely we would have to use the non-modern format for this purpose, right? Are there any apps that can work with Sharepoint lists to give us more "Smartsheet-like" functionality.
We are also looking at the relatively new MS Project for the Web... which we already have too and it offers kanban and gantt, but may be too limiting in other aspects.
Anyone who has any thoughts or suggests about what we can try, I would greatly appreciate it.
Thanks - Clayce
19 Replies
- We're also looking at giving up our Smartsheet license and switching over to Lists or Excel. Do you have any updates on what direction you went in with this?
CKWGA We ended up staying with SS... for now.... users are too wed to the worksheet like functionality + Gantt charts... would have loved to use MS product, but unfortunately these don't really have anything that is similar... we did significantly reduce the number of paid licenses. We took an approach that only a couple people in each dept. can author pages, then everyone else uses free licenses. So we basically stayed at the say annual cost but cutting licensed users. Can't believe this as been a good move for SS as far as paid user license counts.
- We recently learned that the type of SS license we have is no longer available. Two SS employees told us that we would not lose any functionality if we switched to a different SS license; unfortunately, that did not turn out to be the case as when we switched to a different license platform last week, we lost functionality that we needed and SS says that can't switch us back to our previous license.
- we negotiated hard and have now reached a deal with SS. We have managed to retain on the legacy pricing model so no rising costs!
- Thanks for the update! SS recently changed their licensing platform and for that reason it really isn't a fit for us anymore.
Looking for a similar solution. Have you found anything yet? crodamer
skhenderson - I have not.
- Monday.com is Smartsheet competitor.
- I'm in the same situation. We have Sharepoint and I'd like to use it, if possible.
- If you use Smartsheets for PM functionality, I would recommend instead looking at Project, Planner, or Azure DevOps depending on your requirements and the maturity of your PM organization.
DevOps is largely free (access to file repos require a Basic or VS license) and there are 3rd parties which extend DevOps for portfolio views into your projects. One example which I'm aware of but don't have direct experience with is https://ppm.express/ppm-for-azure-devops-vsts.Trevor Seward thanks for the feedback. Are users really like the "spreadsheet" like nature of smartsheets and its ease of use. Planner is too basic and Project and DevOps are too complex for most of them... really just looking for a product that allows users to work in excel like worksheet, can easily add fields, share with others, but then also have gantt chart and dependencies between tasks. Project for the web might be a solution, but that too is still pretty feature limited... Sharepoint Lists seems to come the closest, but only available in the non-modern version, so may end up having to go with that.
thanks again- Clayce
Did you ever do this move?...we are in same situation...wondering if we can leverage something users already get in 365 instead of paying for smartsheet crodamer
