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HonigKlug's avatar
HonigKlug
Copper Contributor
Feb 02, 2021

New Version History Every 10 Minutes

We have a team working on a document for a proposal. They are in the file the whole day making edits and one user specify who is doing most of the work has a new version added to the file every 10-15...
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Lou_Mickley's avatar
Lou_Mickley
Brass Contributor
Nov 02, 2023
Keep in mind version saves are incremental saves so if you save 5 versions, total space used is not 5 times the size of original, it's more like 1.1. if small edits.
  • Paul de Jong's avatar
    Paul de Jong
    Iron Contributor
    Nov 02, 2023

    You are right from a technical point of view: the actual storage is optimized. However, all versions (yes,) count towards your storage consumption. Simple test. Create a very large pptx file and then create many versions and monitor your storage consumption.

    • BruceSpoLee's avatar
      BruceSpoLee
      Copper Contributor
      Feb 09, 2024

      Paul de Jong 

      Yes, SharePoint Online does not store document versions as "delta" changes (where only the changes or differences between versions are stored). Instead, each document version is stored as a complete file.
      This can be confirmed by looking at the Storage Metrics of the site (where you can see storage consumption on document level too):
      https://[your-tenant].sharepoint.com/sites/your-site/_layouts/15/storman.aspx

      To optimize storage consumption, set reasonable version settings on the libraries. You can do this in bulk with a script or by the tool like this:
      https://dms-shuttle.com/documentation/update-versioning-limits-in-sharepoint-online-onedrive/

      Then you can also clean up old versions with a script or with the tool:
      https://dms-shuttle.com/documentation/delete-version-history-in-sharepoint-online-office-365/

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