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Publishing and managing company documents
I have a general question about managing company policies and other documents across sites. Using SharePoint online we have a HR site with a “Policies” document library, where for example a perso...
- Power automate is always an option where the compliance manager has their copies and you can setup a flow to copy / replace the policy. Just add the policy URL as a column to their library. Then have for selected item flow where it reads the URL column for the destination of the save file action and then the policies can be modified till ready then published. Little bit of work but not bad if you know flow basics.
Everyone will not have access to the policies, so I won't be able to save all the policies in one library.
But from your reply, I gather that you don't think a library (to which only the compliance officer has access) with all the work/editable policies files - where she then distributes a copy of the latest final versions to the various departments - is the right way to go.
Seems like "add to Onedrive" will be rolled out to all by the end of September. From what I've seen it will apply to folders but not individual files.
Since it is not yet available on my tenant, I guess I'll add a Policies document to sites where applicable. She can then sync those libraries or else maybe tag the docs in a way that they are easy for her to search.
Power automate is always an option where the compliance manager has their copies and you can setup a flow to copy / replace the policy. Just add the policy URL as a column to their library. Then have for selected item flow where it reads the URL column for the destination of the save file action and then the policies can be modified till ready then published. Little bit of work but not bad if you know flow basics.