Forum Discussion
"Open as PDF" option in SharePoint context menu
We use SharePoint to manage and share documents, mainly Word and Excel files. It would be useful if SharePoint included a "Open as PDF" option in the file context menu, alongside "Open" "Preview", "S...
Hi jeanie77
when you wanna open a document as PDF, you will be stored the document as first as PDF, with this proceed you will be creating redundancy elements and storage. It's not possible to open a DOCX or XLSX "as PDF". Only a PDF will open as PDF...
You have two options
- Use the normal DOCX to share, with read-permissions the user can't edit the document or can't upload a newer version. As additional, you can use check-in/out for an exclusive editing or SharePoint versioning, so user with read permission can only see major-version, editors can work with minor versions.
- You can create two libraries: one as working documents with DOCX, and another with an automatically publish as PDF
I prefer the first one. Or what's the reason, you don't wanna share DOCX files? It's also possible to open a PDF in word, then you are in the same situation again.
Best, Dave