Forum Discussion
Only allow the creator of the item and the user direct manager to view the submitted item
I think the new List Form will get what you're after.
You can have the list setup so only admins have access to it. Then you can create a List Form that allows users to submit items to the list - note that when using the new List Form the user doesn't need access to the list to submit items. The user just needs the link to the List Form, so you could add this as a Quick link on a SharePoint page.
Then, once the item has been added (only admins have access at this point) you can run your Flow to add permissions (read) to the user that submitted the item, and permissions (approve - or similar) to the user's leader. Then, if the leader approves it, reset their permissions to read, and add the next leader with the appropriate permissions, etc.
This should provide everything you're after based on the requirements you listed in this post.
Collect information like a pro New Microsoft Lists forms experience in Microsoft 365
grant_jenkins i am not sure how this is supposed to work.. as if you do not have permission to add items inside the list, then you will not be able to add the item even using the list forms.. keeping in mind that the workflow will only run after physically adding the item inside sharepoint!! can you elaborate more?
Please read my other reply with full details.
johnjohn-Peter With the new SharePoint List Forms, users filling out the form and submitting don't need any access to your list. That's one of the major benefits. So, they can add items to the list via the Form, but no other way, and if they go to the list, they won't see any items - or not until you give them permission to the item via your flow.
To be exact - the first time they fill out the form and click on submit, they will be granted the following permissions on the list behind the scenes: Submit Files, and Limited Access.