Forum Discussion
MicrosoftNew help article: Prioritize content management tasks with attention views
MicrosoftThanks for the feedback. Our goal is to align more and more file creation actions to the behavior of file upload in modern libraries. We will soon be announcing a change to the behavior of creating new files. Creating new files in modern document libraries with required metadata in Office Online will no longer check out the file to the user. Initially, the Attention View will be the primary way the user in this scenario will be notified that there are missing required properties and hence work to do. Down the road, we want to prompt the user inside Office Online to fill out properties and provide the means to do so in the app.
Thanks very much for the reply. I'm glad you're working on this issue, but I'm concerned that things seem to be moving further away from required fields actually being required, which I think is very important, at least as an option.
I would very much like to see required fields be actually required in order to successfully create/upload documents. For instance:
1) New> Word Online document> Save. Attention pane prompts, "this document will not be visible to other users until you complete the required fields." User cannot click "Check In" at bottom of pane unless the fields are entered. When you roll out metadata within Office Online, the same concept would apply - you cannot exit the document and check in until fields are filled.
2) Upload > Choose Document > Attention Pane > user fills in fields and selects check in > only then does document upload to library. Could this at least be an option instead of the current behavior of checking in without anything being filled out?
These are basically how SharePoint has traditionally functioned in terms of required fields - with enforcement and consequences.
Asking users to fill in fields as an option after they have successfully uploaded and shared a document means in practice very little metadata will be applied, and doesn't really meet the needs of those who want to actually require fields.