Forum Discussion

April_Gutierrez's avatar
April_Gutierrez
Copper Contributor
Mar 22, 2024

Need Advice for specific SharePoint site configuration

I have been asked to set up a single SharePoint site with the following requirements.

 

The site has a single document library with two main folders: External and Internal.

 

  • External is for files that will be used by internal staff and some files that will be shared with external users (who may or may not have a Microsoft account)
  • Management would like to manage the external users via a SharePoint group. This group would have permission to download and upload, but not to edit files in SP itself. Further, these users should be the only external users with access to the site.
  • I have created the group and added it to the External folder. I then added an external user and shared a sub-folder with them. Two things happened:
    • the user was asked to log into a Microsoft account
    • the user could still edit files in the sub-folder
  • I was also able to invite other external users, who obviously didn't inherit the SP group permissions

 

  • Internal is for internal staff (members of our tenant) use. The requirement here is to prevent them from sharing files in this directory with external users. I know this is possible if I move the files to their own SP site, but management preference is to keep the two directories in a single site.

Is it possible to implement any or all of the above?

 

Thank you in advance.

  • AndreRadtke's avatar
    AndreRadtke
    Brass Contributor
    The First question that came to my mind to better understand what you are doing and what possibly can go wrong is, what kind of user is your „external user“. Is it a guest user you invited to the group of the Site or is it a normal user of your tenant you gave a license and handed over to an external Partner?

Resources