Forum Discussion
Modernizing while migrating content from SharePoint Server to Online
Hi All,
Newbie to SharePoint here. I'm part of our team who are migrating our massive SharePoint infrastructure to the cloud. As these are two entirely different worlds, I'm seeking you support on the following.
1. We have 2 separate farms isolated for different purposes (Farm A - internal, Farm B - External Sharing etc). In the cloud world, what are are technical approaches to achieve this level of isolation and if not, what are the closes possible option to achieve this isolation (probably using permissions and other online capabilities)
2. We'd like to re-imagine our SharePoint and implement a brand new way to move forward, how can we leverage Teams + SharePoint (private channels etc in teams) to achieve the best outcome for permissions, isolation and modern collaboration ?
For instance; Lets say I have a classic SharePoint site on-prem with hundreds of libraries and workflows etc.. How do I determine if this site requires a modern site in SPO and should it have a Team associated to it? what parameters/characteristics of each site should we use to do this initial check ?
any references or insights are greatly appreciated ! Thank you all
Hi!
As you are transitioning to SharePoint online and your approach of reevaluating the entire implementation is correct. Modern SharePoint intranet is built around consists of Hub sites, Communication sites, Yammer communities and Team sites/teams, and each of them has a specific role and function.
- Hub sites are the central nodes that connect and organize related sites based on a common context, for example a department, a project or a region etc. They provide consistent navigation, branding, search and news across that context sites.
- Communication sites are designed to broadcast information to a broad audience, such as news, events, reports or policie, for example Employee handbook.
- Yammer communities are online spaces where people can have conversations, share files, polls, praise and announcements. They are ideal for engaging employees across the organization, fostering a culture of feedback and recognition, and building communities of interest or practice. I usually use this for bigger Departments or Knowledge sharing within areas, such as Super users for SharePoint, Editiors forum etc.
- Team sites/teams are used for collaboration for example a project where people can work together on documents, tasks, calendars, meetings and chats. How you implement the structure all depends on how your organisation works and what you guys use it for. I usually prefer to use teams for Project and smaller Departments/Sections, new clients etc.
Only you can Determain which sites should be teams, communication sites or yammer channel but you can post some examples and I can see if I can help
1 Reply
Hi!
As you are transitioning to SharePoint online and your approach of reevaluating the entire implementation is correct. Modern SharePoint intranet is built around consists of Hub sites, Communication sites, Yammer communities and Team sites/teams, and each of them has a specific role and function.
- Hub sites are the central nodes that connect and organize related sites based on a common context, for example a department, a project or a region etc. They provide consistent navigation, branding, search and news across that context sites.
- Communication sites are designed to broadcast information to a broad audience, such as news, events, reports or policie, for example Employee handbook.
- Yammer communities are online spaces where people can have conversations, share files, polls, praise and announcements. They are ideal for engaging employees across the organization, fostering a culture of feedback and recognition, and building communities of interest or practice. I usually use this for bigger Departments or Knowledge sharing within areas, such as Super users for SharePoint, Editiors forum etc.
- Team sites/teams are used for collaboration for example a project where people can work together on documents, tasks, calendars, meetings and chats. How you implement the structure all depends on how your organisation works and what you guys use it for. I usually prefer to use teams for Project and smaller Departments/Sections, new clients etc.
Only you can Determain which sites should be teams, communication sites or yammer channel but you can post some examples and I can see if I can help