Forum Discussion
Migrate Fileshare to SharePoint Online - site structure
Hi
just wanted to hear what others have done regarding the Site structure in SPO online - before migrate a "common" Fileshare various divisions/departments folders to SPO. (intranet are not in Scope)
- Have you made a separate site collection for each department?
- Have you used the "Rootsite" ex. https://contoso.sharepoint.com and in this site created several document libraries?
- Have you created departments as subsites in the "Root site"
Can you please share your thoughts /design/experience ?
- Here is some bedtime reading! Take a look at this MS site https://resources.techcommunity.microsoft.com/resources/build-modern-intranet-on-sharepoint-office-365/ at the bottom of the page you will find some 'how to'. Full of information MS seems to be moving to a flat site structure.
- This is how I’ve done it.
I break things up into two pieces. Your org intranet and then your Team/ department sites/groups.
The org intranet is open to all as is any site joined to it which consists of the Home page that is a hub site. This has news section etc. for org wide news and news from around the org.
Then I have every department that has org function or wants org facing component have a communication site they own joined to this hub. Each having a location for them to publish news that rolls up to the main hubs “news around the org” section. These sites also act as the “global” network drives for their respective departments / teams etc. where they can openly post documents related to their group.
I then have Microsoft Teams with associated SharePoint sites created for each group which acts as their “private” department / team network drive. They can use teams which most do instead of SharePoint but if they have meta data needs then they will create another library for that purpose. Some private teams even join the hub as well since they are trimmed the news for their departments can also roll up to the home intranet page as well however we do not add these sites to global nav. The rule here is only sites that the org has access to can be used on global nav to not have bad experience for those clicking sites and getting denied.
