Forum Discussion
Master document library for subsites
Hello All,
I'm hoping someone can offer some suggestions for what I'm trying to do. We're using Sharepoint online and have created a collection to be used for sharing with customers/partners with each client getting their own subsite.
The main purpose is going to be a document library for the customer and location for them to share particular information regarding projects with us.
What I'm seeing is going to be a maintenance issue in the future is that most of our sales literature that is being put into the document libraries of each of these subsites currently is going to update and or have new stuff and it would be a manual process to add it to every one of the sites, plus we're using up storage with multiple copies of the same files.
We'd prefer to keep customers on their portal not a seperate one for the common files.
Is there a way to create a readonly shadow copy of a directory or set of directories inside the document library so we can maintain one version of the generic files and use other folders for the client specific ones? Or can someone suggest an alternate approach?
Thank you in advance for any feedback.
3 Replies
Sorry this fell to the bottom of the pile for a while.
I can create a library of URL's that point to a central document library that will work great except how do I set it up so it's dynamically updated? i.e. we add a new document or even a URL to the central repository I'd like that list to replicate to all the subsites.
If I save it as a template it helps with setting up new subsites but loses it's link to the main area.
I'm also ok if we just link back to a central document library then I can use the template when creating new sites and it would be dynamically updated but I need to make certain that members can't see a list of the other members that have access to the library any suggestions on how to make that happen?
Thank you.
Have you considered creating URL links in the individual document libraries?
- One possibility could be to have two separate document libraries or even folders on the same document library and update the "Read only" using some kind of automation (PowerShell / .NET Code)
