Is there a way to set alerts for a SharePoint site when a file or folder is shared in & ext?

fnousheen 

If the built-in SharePoint alerts are not providing the desired functionality for monitoring file sharing activities, you may need to explore alternative solutions. Here are a few options you can consider:

1. Third-Party SharePoint Add-ons or Solutions: There are several third-party solutions available that offer enhanced monitoring and alerting capabilities for SharePoint Online. These solutions may provide more advanced features for tracking file sharing activities, including internal sharing. You can explore options available in the SharePoint app store or through third-party vendors.
2. Microsoft Power Automate (formerly Flow): You can create custom automated workflows using Microsoft Power Automate to monitor file sharing activities in SharePoint Online. With Power Automate, you can set up triggers to monitor specific events, such as file sharing, and send alerts or notifications based on predefined conditions. While this solution may require some configuration and customization, it offers flexibility and control over the alerting process.
3. SharePoint Online Audit Logs: SharePoint Online provides audit logging capabilities that can be used to track user activities, including file sharing events. You can enable auditing for your SharePoint site collection and use the audit logs to monitor and analyze file sharing activities. While this method may require some technical expertise to set up and interpret the audit logs, it provides detailed insights into user actions within your SharePoint environment.
4. Custom Development: If you have development resources available, you can explore building custom solutions or integrations to monitor file sharing activities in SharePoint Online. This approach would involve leveraging SharePoint APIs and programming tools to create a tailored monitoring and alerting system that meets your specific requirements.

Before implementing any solution, it's important to thoroughly evaluate your requirements and consider factors such as cost, complexity, and scalability. Additionally, ensure that any solution you choose complies with your organization's security and compliance policies.