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Filou19's avatar
Filou19
Copper Contributor
Mar 28, 2023

Individual PowerAutomate-Workflow in SharePoint Lists online

Hello all!

 

I have the following problem with Power Automate in relation with Sharepoint Lists online:

 

I have created an instant cloud flow on Power Automate and selected "For a selected item" as trigger/starting point. I then entered here both the website address and the corresponding list name of the desired Sharepoint List.

 

After I had successfully saved the flow, I tried to start the workflow by clicking on "automate" in my Sharepoint List. Unfortunately, no possible flow is displayed under "Automate".

 

So how can I add my own Power Automate flow to my Sharepoint List - regardless of whether it is an immediate flow or a scheduled flow - so that I can use the created flow for the entire list via "Automate"?

 

Many thanks in advance!

microsoft lists
SharePoint Online

4 Replies

  • ganeshsanap's avatar
    ganeshsanap
    MVP
    Mar 29, 2023

    Filou19 I just created a flow with For a selected item trigger, saved it successfully, refreshed SharePoint list browser tab few times (if not working clear cache/cookies), waited for few mins and my flow showed up under Automate menu.

    Flow: 

    List output: 

    Flow run: 

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    • Filou19's avatar
      Filou19
      Copper Contributor
      Mar 29, 2023

      Many thanks for your help ganeshsanap! Is there also a solution for "planned workflows" when the SharePoint list is defined in the Flow via SharePoint HTML and "get items from this SharePoint list"?

      Unfortunately, this hasn't worked so far when I tried it. Not even when I refreshed the browser tab of the list several times.

  • RobElliott's avatar
    RobElliott
    Silver Contributor
    Mar 28, 2023

    Filou19 to trigger a flow from a selected item in a SharePoint list, add a single of text column  and format it with the following JSON, changing my flow ID to yours in the actionParams line.

     

    {
  "$schema": "https://developer.microsoft.com/json-schemas/sp/v2/column-formatting.schema.json",
  "elmType": "button",
  "txtContent": "Run Flow",
  "customRowAction": {
    "action": "executeFlow",
    "actionParams": "{\"id\": \"355cfb96-ddc5-4911-956c-9705f7557ee5\"}"
  },
  "style": {
    "background-color": "#02767a",
    "color": "#ffffff",
    "outline": "transparent",
    "border-width": "1px",
    "border-style": "solid",
    "border-color": "transparent",
    "cursor": "pointer",
    "font-size": "12px"
  }
}

     

     

    Rob
    Los Gallardos
    Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

    • Filou19's avatar
      Filou19
      Copper Contributor
      Mar 29, 2023
      Hi @RobElliot,
      thanks a lot for your help! This has worked so far. Since I also want to add a planned flow for individual rows or the entire list, can you tell me how I can permanently add a planned workflow to my SharePoint list so that others without knowledge of PowerAutomate can easily add the flow behind each new row?

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