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VPatel21's avatar
VPatel21
Copper Contributor
Jun 02, 2022
Solved

How to get total number of file counts in SharePoint?

Hello All, I have uploaded multiple folder in SharePoint Site, but many files failed to upload. So now I wants to check in SharePoint that particular folder contain how many subfolders and total fi...
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  • Jamil's avatar
    Jamil
    Mar 07, 2018

    I had seen this question quite often, from colleagues, Q&A forums etc, but while there were many UDF solutions, there wasn't any solution with Built-In Formula (at least not to my knowledge).  

    You lucked out, as I had already written this Formula couple of years ago. 

     

    Here is the formula.  I have also uploaded the file with formula.

     

    It only has one limitation, It cannot convert more than number  $999,999,999,999.00  "Nine Hundred Ninety-Nine Billion Nine Hundred Ninety-Nine Million Nine Hundred Ninety-Nine Thousand Nine Hundred Ninety-Nine Dollars and Zero Cent"

     

    But I think it will do the job for you.

     

    =IF(A1<=0,"Referred Cell Must be Empty",IF(A1>10^12-0.01,"Exceeds Maximum which is 999999999999",TRIM(PROPER(SUBSTITUTE(CONCATENATE(CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),1,1)+1,"","one hundred ","two hundred ","three hundred ","four hundred ","five hundred ","six hundred ","seven hundred ","eight hundred ","nine hundred "),CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),2,1)+1,"",CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),3,1)+1,"ten","eleven","twelve","thirteen","fourteen","fifteen","sixteen","seventeen","eighteen","nineteen"),"twenty","thirty","forty","fifty","sixty","seventy","eighty","ninety"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),2,1))>1,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),3,1)+1,"","-one","-two","-three","-four","-five","-six","-seven","-eight","-nine"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),2,1))=0,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),3,1)+1,"","one","two","three","four","five","six","seven","eight","nine"),"")),IF(A1>=10^9," billion ",""),CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),4,1)+1,"","one hundred ","two hundred ","three hu
ndred ","four hundred ","five hundred ","six hundred ","seven hundred ","eight hundred ","nine hundred "),CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),5,1)+1,"",CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),6,1)+1,"ten","eleven","twelve","thirteen","fourteen","fifteen","sixteen","seventeen","eighteen","nineteen"),"twenty","thirty","forty","fifty","sixty","seventy","eighty","ninety"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),5,1))>1,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),6,1)+1,"","-one","-two","-three","-four","-five","-six","-seven","-eight","-nine"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),5,1))=0,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),6,1)+1,"","one","two","three","four","five","six","seven","eight","nine"),"")),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),4,3))>0," million ",""),CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),7,1)+1,"","one hundred ","two hundred ","three hundred ","four hundred ","five hundred ","six hundred ","seven hundred ","eight hundred ","nine hundred "),CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),8,1)+1,"",CHOOSE(MID(TEXT(INT(A1),REPT(0,
12)),9,1)+1,"ten","eleven","twelve","thirteen","fourteen","fifteen","sixteen","seventeen","eighteen","nineteen"),"twenty","thirty","forty","fifty","sixty","seventy","eighty","ninety"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),8,1))>1,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),9,1)+1,"","-one","-two","-three","-four","-five","-six","-seven","-eight","-nine"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),8,1))=0,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),9,1)+1,"","one","two","three","four","five","six","seven","eight","nine"),"")),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),7,3))," thousand ",""),CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),10,1)+1,"","one hundred ","two hundred ","three hundred ","four hundred ","five hundred ","six hundred ","seven hundred ","eight hundred ","nine hundred "),CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),11,1)+1,"",CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),12,1)+1,"ten","eleven","twelve","thirteen","fourteen","fifteen","sixteen","seventeen","eighteen","nineteen"),"twenty","thirty","forty","fifty","sixty","seventy","eighty","ninety
"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),11,1))>1,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),12,1)+1,"","-one","-two","-three","-four","-five","-six","-seven","-eight","-nine"),IF(VALUE(MID(TEXT(INT(A1),REPT(0,12)),11,1))=0,CHOOSE(MID(TEXT(INT(A1),REPT(0,12)),12,1)+1,"","one","two","three","four","five","six","seven","eight","nine"),"")))," "," ")&IF(FLOOR(A1,1)>1," dollars"," ")&IF(AND(A1>=1,A1<2),"dollar",""))&" and "&IF(ISERROR(FIND(".",A1)),"Zero Cent",PROPER(IF(LEN(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2))=1,CHOOSE(1*LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2),"ten","twenty","thirty","forty","fifty","sixty","seventy","eighty","ninety")&" cents","")&CONCATENATE(CHOOSE(MID(TEXT(INT(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2)),REPT(0,12)),11,1)+1,"",CHOOSE(MID(TEXT(INT(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2)),REPT(0,12)),12,1)+1,"ten","eleven","twelve","thirteen","fourteen","fifteen","sixteen","seventeen","eighteen","nineteen")&" cents","twent
y","thirty","forty","fifty","sixty","seventy","eighty","ninety"),IF(VALUE(MID(TEXT(INT(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2)),REPT(0,12)),11,1))>1,CHOOSE(MID(TEXT(INT(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2)),REPT(0,12)),12,1)+1,"","-one","-two","-three","-four","-five","-six","-seven","-eight","-nine")&" cents",IF(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2)="00","zero cent",IF(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2)="01","one cent",IF(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),1)="0",CHOOSE(MID(TEXT(INT(LEFT(TRIM(MID(SUBSTITUTE(A1,".",REPT(" ",255)),255,200)),2)),REPT(0,12)),12,1)+1,"","one","two","three","four","five","six","seven","eight","nine")&" cents",""))))))))))

     

PamDeGraffenreid's avatar
PamDeGraffenreid
MVP
Jun 03, 2022

VPatel21  Here you go

1- Export to Excel

2 -  Open the downloaded file into Excel.  You may get a security prompt, click Enable.  The table will be selected by default when it opens.

3 - Go to the Insert Tab, and select Pivot Table

4 - Configure your PivotTable fields like this...

Result:

At the top level there are 4 folders and two files

Every folder has a unique path, so for each path (folder) - you'll get a count of files and folders.

Good luck!

 

 

 

 

 

  • MatthewK1150's avatar
    MatthewK1150
    Copper Contributor
    Oct 04, 2024
    SO HELPFUL! Thank you so much
  • THOREX's avatar
    THOREX
    Copper Contributor
    Apr 16, 2024

    PamDeGraffenreid great tip with excel export but how to do with hundreds of thousands files?

Resources

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So now I wants to check in SharePoint that particular folder contain how many subfolders and total fi...","body@stringLength":"619","rawBody":"

Hello All,
I have uploaded multiple folder in SharePoint Site, but many files failed to upload.

So now I wants to check in SharePoint that particular folder contain how many subfolders and total files.

 

Like in windows we right click on folder and hit on properties so it shows total number of files in particular folder.

 

So can anyone help me for that in share point?

 

Note: I have multiple subfolders so \"Item Child Count\" and \"Folder Child Count\" columns not useful for me.

 

Thanks,

VP

","kudosSumWeight":0,"postTime":"2022-06-02T04:17:32.876-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:Document Library","text":"Document Library","time":"2016-07-15T16:32:10.469-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:files","text":"files","time":"2016-07-14T18:23:20.121-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:powershell","text":"powershell","time":"2016-07-21T12:39:39.959-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDQ","node":{"__typename":"Tag","id":"tag:SharePoint Online","text":"SharePoint Online","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3459644_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":41510},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

Hello All,
I have uploaded multiple folder in SharePoint Site, but many files failed to upload.

So now I wants to check in SharePoint that particular folder contain how many subfolders and total files.

 

Like in windows we right click on folder and hit on properties so it shows total number of files in particular folder.

 

So can anyone help me for that in share point?

 

Note: I have multiple subfolders so \"Item Child Count\" and \"Folder Child Count\" columns not useful for me.

 

Thanks,

VP

"},"Conversation:conversation:3459644":{"__typename":"Conversation","id":"conversation:3459644","solved":true,"topic":{"__ref":"ForumTopicMessage:message:3459644"},"lastPostingActivityTime":"2024-10-04T00:47:02.432-07:00","lastPostTime":"2024-10-04T00:47:02.432-07:00","unreadReplyCount":8,"isSubscribed":false},"ModerationData:moderation_data:3459644":{"__typename":"ModerationData","id":"moderation_data:3459644","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:3459644_1":{"__typename":"Revision","id":"revision:3459644_1","lastEditTime":"2022-06-02T04:17:32.876-07:00"},"AcceptedSolutionMessage:message:3465557":{"__typename":"AcceptedSolutionMessage","id":"message:3465557","conversation":{"__ref":"Conversation:conversation:3459644"},"author":{"__ref":"User:user:1195800"},"revisionNum":1,"uid":3465557,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3463075"},"subject":"Re: How to get total number of file counts in SharePoint?","moderationData":{"__ref":"ModerationData:moderation_data:3465557"},"body":"

VPatel21  Here you go

1- Export to Excel

2 -  Open the downloaded file into Excel.  You may get a security prompt, click Enable.  The table will be selected by default when it opens.

3 - Go to the Insert Tab, and select Pivot Table

4 - Configure your PivotTable fields like this...

Result:

At the top level there are 4 folders and two files

Every folder has a unique path, so for each path (folder) - you'll get a count of files and folders.

Good luck!

 

 

 

 

 

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  Here you go

1- Export to Excel

2 -  Open the downloaded file into Excel.  You may get a security prompt, click Enable.  The table will be selected by default when it opens.

3 - Go to the Insert Tab, and select Pivot Table

4 - Configure your PivotTable fields like this...

Result:

At the top level there are 4 folders and two files

Every folder has a unique path, so for each path (folder) - you'll get a count of files and folders.

Good luck!

 

 

 

 

 

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PamDeGraffenreid  Can you pls explain me step?

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  Can you pls explain me step?

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Open it up and insert a pivot table using Path for rows to get the full folder path and count of files.","body@stringLength":"135","rawBody":"Did you try an export to excel? Open it up and insert a pivot table using Path for rows to get the full folder path and count of files.","author":{"__ref":"User:user:1195800"},"isEscalated":null,"postTime":"2022-06-02T18:58:35.101-07:00","parent":{"__ref":"ForumTopicMessage:message:3459644"}},"Revision:revision:3465557_1":{"__typename":"Revision","id":"revision:3465557_1","lastEditTime":"2022-06-03T08:49:52.347-07:00"},"QueryVariables:ReplyList:message:3465557:1":{"__typename":"QueryVariables","id":"ReplyList:message:3465557:1","value":{"id":"message:3465557","first":10,"sorts":{"postTime":{"direction":"DESC"}},"repliesFirst":3,"repliesFirstDepthThree":1,"repliesSorts":{"postTime":{"direction":"DESC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":true,"useBody":true,"useKudosCount":true,"useTimeToRead":false,"useMedia":false,"useReadOnlyIcon":false,"useRepliesCount":true,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":false,"attachmentsFirst":5,"useTags":false,"useNodeAncestors":false,"useUserHoverCard":false,"useNodeHoverCard":false,"useModerationStatus":true,"usePreviewSubjectModal":false,"useMessageStatus":true}},"CachedAsset:text:en_US-shared/client/components/users/UserAvatar-1745505309806":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserAvatar-1745505309806","value":{"altText":"{login}'s avatar","altTextGeneric":"User's avatar"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/ranks/UserRankLabel-1745505309806":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/ranks/UserRankLabel-1745505309806","value":{"altTitle":"Icon for {rankName} rank"},"localOverride":false},"CachedAsset:text:en_US-components/messages/AcceptedSolutionButton-1745505309806":{"__typename":"CachedAsset","id":"text:en_US-components/messages/AcceptedSolutionButton-1745505309806","value":{"accept":"Mark as Solution","accepted":"Marked as Solution","errorHeader":"Error!","errorAdd":"There was an error marking as solution.","errorRemove":"There was an error unmarking as solution.","solved":"Solved"},"localOverride":false},"CachedAsset:text:en_US-components/messages/ThreadedReplyList-1745505309806":{"__typename":"CachedAsset","id":"text:en_US-components/messages/ThreadedReplyList-1745505309806","value":{"title":"{count, plural, one{# Reply} other{# Replies}}","title@board:BLOG":"{count, plural, one{# Comment} other{# Comments}}","title@board:TKB":"{count, plural, one{# Comment} other{# Comments}}","title@board:IDEA":"{count, plural, one{# Comment} other{# Comments}}","title@board:OCCASION":"{count, plural, one{# Comment} other{# Comments}}","noRepliesTitle":"No Replies","noRepliesTitle@board:BLOG":"No Comments","noRepliesTitle@board:TKB":"No Comments","noRepliesTitle@board:IDEA":"No Comments","noRepliesTitle@board:OCCASION":"No Comments","noRepliesDescription":"Be the first to reply","noRepliesDescription@board:BLOG":"Be the first to comment","noRepliesDescription@board:TKB":"Be the first to comment","noRepliesDescription@board:IDEA":"Be the first to comment","noRepliesDescription@board:OCCASION":"Be the first to comment","messageReadOnlyAlert:BLOG":"Comments have been turned off for this post","messageReadOnlyAlert:TKB":"Comments have been turned off for this article","messageReadOnlyAlert:IDEA":"Comments have been turned off for this idea","messageReadOnlyAlert:FORUM":"Replies have been turned off for this discussion","messageReadOnlyAlert:OCCASION":"Comments have been turned off for this event"},"localOverride":false},"User:user:2699314":{"__typename":"User","id":"user:2699314","uid":2699314,"login":"MatthewK1150","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2024-10-04T00:46:10.579-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-4.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:2699314"},"ModerationData:moderation_data:4262521":{"__typename":"ModerationData","id":"moderation_data:4262521","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4262521":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2699314"},"id":"message:4262521","revisionNum":1,"uid":4262521,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"AcceptedSolutionMessage:message:3465557"},"conversation":{"__ref":"Conversation:conversation:3459644"},"subject":"Re: How to get total number of file counts in SharePoint?","moderationData":{"__ref":"ModerationData:moderation_data:4262521"},"body":"SO HELPFUL! Thank you so much","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"29","kudosSumWeight":0,"repliesCount":0,"postTime":"2024-10-04T00:47:02.432-07:00","lastPublishTime":"2024-10-04T00:47:02.432-07:00","metrics":{"__typename":"MessageMetrics","views":2715},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:3459644/message:4262521","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:2494667":{"__typename":"User","id":"user:2494667","uid":2494667,"login":"GuybrushThreepwood","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2024-05-28T03:47:50.473-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-6.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:2494667"},"ModerationData:moderation_data:4153678":{"__typename":"ModerationData","id":"moderation_data:4153678","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4153678":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2494667"},"id":"message:4153678","revisionNum":1,"uid":4153678,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"AcceptedSolutionMessage:message:3465557"},"conversation":{"__ref":"Conversation:conversation:3459644"},"subject":"Re: How to get total number of file counts in SharePoint?","moderationData":{"__ref":"ModerationData:moderation_data:4153678"},"body":"

PamDeGraffenreid

 

Fab, thanks for this - really helpful 🙂 

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PamDeGraffenreid great tip with excel export but how to do with hundreds of thousands files?

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