Forum Discussion
Christophe Raucq
Jun 05, 2025Copper Contributor
How to create a rule to know send a mail if a file is modified
Hi,
In a Library, I have tried to create a rule to send a mail if a file is modified.
But the DocumentOwner does not receive any mail.
Please note that the same rule works for a List.
Do you know which parameters I need to use to receive a mail for a Library?
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- ParthnancheCopper Contributor
Hey Christophe
Thanks For connecting Microsoft
You can follow below step- Go to Your SharePoint Document Library
- Open the SharePoint site and navigate to the document library containing your file(s).
- Select the File or Library
- For a single file: Click the checkbox next to the file.
- For all files: Do not select any specific file.
- Click on “...”, then “Alert Me”
- On the top menu, click the three dots (...), or in the menu bar, look for Alert Me.
- Set Alert Settings
- Choose Alert Me When Items Change.
- Enter your email address.
- Configure alert settings (change type, frequency, etc.).
- Click OK.
You’ll now get an email when the file (or files in the library) are edited.
NOTE :- Starting July 2026, SharePoint Alerts will be fully retired, and Alerts will stop working.
Learn more about the SharePoint Alerts retirement.
Also there is 2 Method- Go to Power Automate
- Create a New Flow
- Select Create > Automated Flow.
- Name your flow, e.g., “SharePoint File Edit Alert”.
- Choose trigger: When a file is created or modified (properties only).
- Configure the Trigger
- Site Address: Your SharePoint site.
- Library Name: Your document library.
- Add an Action
- Action: Send an email (V2).
- Enter your mailbox address and customize the message.
- You can include dynamic content (file name, editor, etc.).
- Save the Flow
You’ll now get an email every time any file is edited in the library!
- Christophe RaucqCopper Contributor
Thanks for you detailed answers
I hope that before June 2026, MS will be able to give a more friendly solution for the users.
- Go to Your SharePoint Document Library