Forum Discussion
How to create a folder to share externally
Hi all, I am trying to create a folder in SharePoint that can be shared externally so both users within my company and specified external users can access to upload in copies of agreements. To date ...
Hi Rob
From what you've said, you've enabled 'Anyone' sharing perhaps at the global (M365 admin) level, which means that SP admin has the same setting. And then, on this specific site, you have enabled 'Anyone' sharing which means that anyone can share with anyone from any folder on the site.
Two possible alternatives to the above: (1) Create a dedicated site just for this sharing activity. (2) Add the specific externals to the site in a custom permission group (so they can access the site directly) and add that group to a specific library (so you share the library URL instead of the folder URL), removing them (creating unique permissions) on any other library. You could also use the permission group on a folder but that requires you to have unique permissions on the folders and use the 'Copy link' to share the folder instead of using the 'Share' option.
In most cases I would recommend the first option, but if it's impractical, try the second option.
Andrew
From what you've said, you've enabled 'Anyone' sharing perhaps at the global (M365 admin) level, which means that SP admin has the same setting. And then, on this specific site, you have enabled 'Anyone' sharing which means that anyone can share with anyone from any folder on the site.
Two possible alternatives to the above: (1) Create a dedicated site just for this sharing activity. (2) Add the specific externals to the site in a custom permission group (so they can access the site directly) and add that group to a specific library (so you share the library URL instead of the folder URL), removing them (creating unique permissions) on any other library. You could also use the permission group on a folder but that requires you to have unique permissions on the folders and use the 'Copy link' to share the folder instead of using the 'Share' option.
In most cases I would recommend the first option, but if it's impractical, try the second option.
Andrew
- Hi Andrew, thanks for your assistnace, it worked operfectly.
Cheers
