Forum Discussion
Horrible sharing URLs in Sharepoint
This feedback looks like it has been rejected by Microsoft in uservoice - https://sharepoint.uservoice.com/forums/329214-sites-and-collaboration/suggestions/12298959-sharepoint-url-shortener-link-when-sharing-documen
You can set the tenant or site default for the type of links that are created. So if you want all users to be presented with a link with the setting "Existing access" that is possible.
Site - https://docs.microsoft.com/en-us/sharepoint/change-default-sharing-link
Tenant - https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off
Hi Andrew Hodges , thanks for the response.
The rejected idea was to provide a new format short URL. I'm looking to revert back to the way it was before - a user-friendly URL displaying the Item Title.
As to the permissions, Existing Access is only available through the individual Active Sites panel - that's fine for the SharePoint Root site (and I've changed that setting now, thanks) but I'd have to go each of the myriad sites created by Office365 groups, Teams, PWA, etc. and then there's OneDrive! Head - wrecking! ... and I'd still have the ugly URL format...!
I'm just amazed that Microsoft haven't seen this as a real barrier to user adoption. Every (as in EVERY!) user I've dealt with has mentioned it to me. We have a large variety of solutions (workarounds!) - from getting the ugly URLs (meaning the emails/IMs are, generally, unreadable), to people using the Share via email and sending a sharing request every time, to people not providing a link and just referring, in text, to the document location, to people sending attachments. Ultimately, people are not happy with this!
Part of the frustration is that I had created videos and instruction Wikis showing people how easy it was to get a neat user-friendly link; one of the catalysts for adoption was me demonstrating how easy it was to get a neat link! - and then Microsoft changed it without asking...! Aaaarrgh!
Regards,
John M