Forum Discussion
Hiding SP Lists from the Microsoft Lists app?
I started poking around, looking at permission levels, and found a couple interesting things. First, I took a "personal" list (which resides in the site collection which houses my OneDrive) which I had shared with an Azure AD security group (giving them "edit" permission via the "Share" dialog). When I went to "Edit User Permissions" and found three permission levels I've never seen before in SharePoint (and I've been working with it for 15 years):
They are "Review", "Web-Only Limited Access" and "Contribute on Lists". Out of curiosity, I went to a list in a SharePoint site which had unique permissions and did the same thing (selected a group, then "Edit User Permissions") and found that that "Review" permission level was there, but not the other two:
To my original question, I'm curious what the "Contribute on Lists" permission is for (I can find nothing on that at all). From the name, it seems like maybe it gives them contribute permission but only via the MS Lists app (e.g.: they wouldn't be able to use it outside of Lists). It's interesting that it only appears on Personal lists and not those in SharePoint (even SP lists created via the Lists app).
I also can't find anything on the "Review" permission level, either. There are some references on StackExchange to "Web-Only Limited Access", but nothing from MS explaining what it means or where it would be used.
- I currently have the same issue. I want to ensure all users see just the SharePoint List and not the Microsoft List
AskKwesion There's only one list, but it can be viewed either in the SharePoint site where it's created/lives or in the Microsoft Lists app. They're just two different "windows" to the same data.
I have not found a way to hide the list from the MS Lists app that doesn't also hide it from SharePoint. There is a "hidden" attribute for each list that can be set using Powershell or an HTTP request (from a Power Automate flow) which prevents the list from showing up in "site contents". However, if users have a direct link to the list (e.g.: if you put that link in the site navigation), they'll be able to access the list through that link.
Here are the more details about hiding SharePoint lists from UI using PowerShell as mentioned by Chad Kealey:
How to Hide a SharePoint List or Library from the UI?
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