Forum Discussion
Group List together under site content
I'm working on a new site and working on creating all the new list and libraries. Might get really big really quick for the new department. There a way to group List together instead of making all the names the same? Doubt there is, just thought I'd ask.
3 Replies
No, you can’t directly group lists together in SharePoint under Site Contents. However, you can use the following options:
Option 1: Use Navigation Headings
Organize lists and libraries using headings in the navigation.
- Add a heading (e.g., HR, Finance, Legal)
- Add lists/libraries links under each heading
Example:
HR
- Employee Records
- Leave Requests
Finance
- Budgets
- InvoicesOption 2: Create a Page with Quick Links
Group items visually using a page with Quick Links or Text, and other web parts.
Example:
📂 HR Lists / Documents
[Links or web part]
📂 Finance Lists / Documents
[Links or web part]Option 3: Use Naming Prefixes
Apply simple, consistent prefixes in display names.
Example:
- HR – Employee Records
- FIN – Budget Tracker
- FIN – Employee Records
- LEG – Legal Project List
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In the Site Contents, there is not a way to group them together. However, once they are created you can create a "Department Documents" list that links to each of the lists and libraries you're creating. In THAT list you can add additional columns for meta data to filter the list. For instance you can have a column to identify if it is a list, library, playlist, etc., then create a view for each of those types of lists. Another column could break it down by type like training, policy, procedure, forms, templates, etc., depending on how you're creating the sites, libraries.
The bonus to using the master list is that you can then create a SharePoint page, or use the main site page, to embed or link to that list. That way department users can quickly and easily filter to find the library they're looking for and link directly to it without having to link EVERY list and library in the navigation or on the page.
You can't display lists or libraries in groups inside Site Contents. In my testbed site I have over 200 lists and they are just shown in a long list!
Rob
Los Gallardos
Principal Consultant, Power Platform, WSP Global (and classic 1967 Morris Traveller driver)
