Forum Discussion
Filter to where I can see items assigned to [Me] but still can see all items in personal view.
Hi,
I have a list with public views where a column is filtered for Delegate = [Me]. So this means a user can only see records where user is a "Delegate".
All users have contribute access + cannot create, change and delete private views.
However, some users have created private views PRIOR to being changed to contribute access only.
These private views created PRIOR users can still see all items and edit them. Where I dont want them to be able to.
Any work arounds for this? Am I missing something?
2 Replies
Hi wonka1234,
Unfortunately, personal views in SharePoint cannot be accessed or deleted by administrators.
This means users who created private views before their permissions were changed may still be able to view and interact with all items.
You have the following approaches to address the issue with legacy private views:
These options are not ideal, but Option 2 is likely the most feasible in your current scenario.
Option 1: Work with Users
- Ask affected users to manually delete their private views.
- This depends entirely on user cooperation—so you're essentially at their mercy.
Option 2: Migrate to a New List
- Create a new list with the correct permissions and view configurations.
- Copy all items from the original list to the new one.
- Move users to the new list and instruct them to use only the public views.
- Delete the original list to eliminate access through legacy private views.
- While not the best solution, this approach is more practical and enforceable.
Option 3: Enable Item-Level Permissions
- This enforces visibility at the item level, regardless of view filters or private views.
- Totally depends on the business use case.
-----------------------------------------------------------------------------------------------
If this response helped you, please consider liking it and marking it as the accepted answer.
PankajBadoni How does item level permission work ? Can I do something like :
I only and view/contribute to items where I am a delegate (delegate = [Me]) + status = open?
