Forum Discussion
Document Sets vs Folders in SPO
keviseealthough i've been a big fan of content type driven lists and libraries and using metadata to capture all the required properties for a document, which eventually minimize the need of nested folders with in a library, however the narrative of using document sets perfectly aligns with the concept of re-usability of the content types and the ability to share the metadata is amazing, therefore document sets would be my choice going forward.
How are you achieving the re-usability of the content types across multiple sites?
As we've moved away from subsites and into a flat structure with SPO are you using site scripts or syndicate hubs ?
I appreciate your insight SaurabhDhall
keviseei used content type synchronization hub when we were on prem, however we're on 365 now, and although i think i saw this option on 365 once but a long time ago (maybe) but dont remember seeing it anytime lately, and in the new sp admin centre, when you go to settings, there is no option for content type hub over there, which makes me nervous. Therefore, when i migrated sites and structure (using sharegate) from on-prem to 365 i managed to take all the site columns and content types along with it... although i don't have any immediate need to copy the content types across different sites (site collections) for now, however I've already disabled the group creation for my users as a part of governance, only i (365 service account) can create the groups, which means that users can't create the site collections either, therefore when required i'll be creating new site collections using powershell and i'll embedd https://www.sharepointfire.com/2016/01/get-content-types-and-columns-with-powershell-for-sharepoint-online/ to copy the site columns and content types within. hope my rumbling thoughts made some sense.
Thanks for your input! really appreciate valuable methods on how other professionals are tackling information management within SPO.
I think everyone on this thread is onboard with the value of DocSets and Metadata. My question is how people have been addressing for a good Information Architecture. Mainly because SPO recommended site structures are hub and team sites.
The site collection you're migrating, are there subsites along with it?
Will you migrate those subsites in to their own team site?
If so how will you maintain columns (for examples choices, so that they are consistent across all sites)?
Thanks again
