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Amy_Tactix's avatar
Amy_Tactix
Copper Contributor
Mar 06, 2019

'Copy Link' and 'Share' creating too many unique permissions to manage

Looking for some advice on managing the enormous amount of unique permissions created by the 'copy link' and 'share' functionality? Even when our team selects the link option as 'People with existing...
Permissions
security
SharePoint Online
StephenRice's avatar
StephenRice
Icon for Microsoft rankMicrosoft
Mar 11, 2019

People with Existing Access should not be creating unique permissions. If you are seeing that happen, please let me know (as Chris alluded to, we did fix a bug recently here).

 

As for your overall problem, one thing you can look at doing is locking down sharing to only site owners. This lets you approach permissions from a much higher and stricter level. Hope that helps!

 

Stephen Rice

OneDrive Program Manager II

Amy_Tactix's avatar
Amy_Tactix
Copper Contributor
Mar 12, 2019

Thanks for the help ChrisWebbTech and StephenRice.

 

I've done some more investigating and yes, if I use "Share" -> "People with existing access" it does not create unique permissions. I will tell my people to only use this function.

 

However, if I click "Copy Link", it automatically creates a link using our default ("People in our organisation"), before I am able to change the setting to "People with existing access". This is what is creating all of the random unique permissions. Do you know if there are plans to be able to set our default link to "people with existing access"?

 

I will also consider the suggestion to restrict sharing to site owners. I do not think it will suit our work environment  but I had not considered that as an approach. 

    • ChrisWebbTech's avatar
      ChrisWebbTech
      MVP
      Mar 12, 2019

      Agree, I would like to have the existing access be the default option for Copy Link. And your Site collection default setting for the Sharing button. 

       

      Or give a Copy Link setting we can define, but default def. makes the most sense for Copy link. IMO that's all it should do is copy a direct link to the file. 

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