Forum Discussion

Amy_Tactix's avatar
Amy_Tactix
Copper Contributor
Mar 06, 2019

'Copy Link' and 'Share' creating too many unique permissions to manage

Looking for some advice on managing the enormous amount of unique permissions created by the 'copy link' and 'share' functionality? Even when our team selects the link option as 'People with existing...
Permissions
security
SharePoint Online
ChrisWebbTech's avatar
ChrisWebbTech
MVP
Mar 07, 2019
The existing access link was supposed to be fixed where it no longer messes with permissions. I’ll see if I can tag someone that should know this when I get to a computer.
  • Sam Screen's avatar
    Sam Screen
    Copper Contributor
    May 05, 2020

    ChrisWebbTech were you able to find an update to share with this thread?

  • StephenRice's avatar
    StephenRice
    Icon for Microsoft rankMicrosoft
    Mar 11, 2019

    People with Existing Access should not be creating unique permissions. If you are seeing that happen, please let me know (as Chris alluded to, we did fix a bug recently here).

     

    As for your overall problem, one thing you can look at doing is locking down sharing to only site owners. This lets you approach permissions from a much higher and stricter level. Hope that helps!

     

    Stephen Rice

    OneDrive Program Manager II

    • Amy_Tactix's avatar
      Amy_Tactix
      Copper Contributor
      Mar 12, 2019

      Thanks for the help ChrisWebbTech and StephenRice.

       

      I've done some more investigating and yes, if I use "Share" -> "People with existing access" it does not create unique permissions. I will tell my people to only use this function.

       

      However, if I click "Copy Link", it automatically creates a link using our default ("People in our organisation"), before I am able to change the setting to "People with existing access". This is what is creating all of the random unique permissions. Do you know if there are plans to be able to set our default link to "people with existing access"?

       

      I will also consider the suggestion to restrict sharing to site owners. I do not think it will suit our work environment  but I had not considered that as an approach. 

Resources